Student Billing Specialist

Job ID # 26-025

Department Accounting

Reports To Assistant Controller

Position Summary Manages the student billing and assessment cycle by ensuring that all student populations are properly billed each semester, process student refunds, and invoice external customers when needed. Manage student workers in the position of Cashier/AR Clerk. Calculate 1042-S tax withholding amounts for international students monthly. Work in coordination with other accounting staff/departments to ensure that all student charges/credits are entered timely and accurately. Review all student billing batches (including financial aid, housing, tuition, and miscellaneous charges) for accuracy before posting in PowerCampus. Research and troubleshoot issues that arise in the billing and assessment cycle by working closely with other departments on campus. Perform assigned monthly reconciliations. Work with Assistant Controller in processing annual 1098-T tax documents and 1042 tax forms on a timely basis. Participate actively in identifying process improvements for department and University. This is a full-time (1.0 FTE) position. Essential Functions

Program global assessments for each student population on an on-going basis. Review global assessments for accuracy each term and edit charge/credit codes, ensuring that rates match those in the NU Catalog and Tuition Matrix & Fee Schedule. Research and troubleshoot any global assessment, financial aid import, or other billing issues that arise. Oversee timely processing of requests in Accounts Receivable inbox. Manage student refund twice-weekly process. Review student accounts with credit balances prior to issuing refunds and ensure refund hold lists remain current. Reconcile general ledger accounts receivable accounts to PowerCampus monthly. Reconcile other accounts receivable related accounts on a timely basis (Accounts Receivable-02000, Alternative Loans-20050, NPP Program Payable-21930, and External Scholarships-24800). Coordinate annual preparation and filing of 1098 and 1042S tax forms within the required deadlines. Ensure monthly tax deposits are calculated for international students (1042S). Perform weekly electronic and cash bank deposits. Post monthly statements for current students, print previous student and external customers statements for prior month activity in a timely manner. Perform other work-related duties as assigned by Controller and Assistant Controller.

Education/Experience/Skills

Bachelor's degree in accounting, business, finance, or related field preferred. Experience in accounts receivable or other office work, minimum 3-5 years preferred. Computer programming experience would be helpful but not required. Proficient in Windows, Excel, Word, PowerCampus, and Great Plains, preferred. Demonstrate attention to detail and accuracy. Possess strong organizational skills. Possess strong problem-solving and follow-through skills. Evidence of strong interpersonal and communication skills. Gets along well with co-workers and deals effectively and professionally with colleagues. Ability to work independently, with a willingness to work as a member of a team. Thrive in a fast-paced environment. Demonstrate commitment to maintaining a safe work environment free of harassment, violence, and unlawful discrimination.

Working Environment

Work is generally performed indoors in a typical office setting. Position works with confidential information. Frequently required to be in front of a computer screen for long periods of time.

Physical Demands The functions are usually performed while sitting, but may involve some amount of time bending, crouching, lifting (max. of 40 lbs.), walking, carrying, reaching, stretching, performing repetitive motions of the hands or wrists, and other movements. The abilities of seeing, hearing and speaking are also required. Compensation Based on education and experience, the position has a hiring range of $25.00/hour to $29.00/hour plus excellent benefits.

Lifestyle Standards Recognize, understand, and agree to live by the spiritual, moral, and ethical standards of Northwest University, as outlined in the Employee Manual. Application Procedure Please submit your resume, a letter of interest describing your qualifications, and a completed application form to the Human Resources office. Applications are available online (www.northwestu.edu/jobs), or in the Human Resources Office of Northwest University. You may submit your package by mail or email. Northwest University Attn: Human Resources PO Box 579 Kirkland, WA 98083-0579 .(JavaScript must be enabled to view this email address) Inquiries regarding staff positions may be made to: Human Resources Office Northwest University 5520 108th Ave NE, Kirkland, WA 98033 (425) 889-5749 .(JavaScript must be enabled to view this email address) Northwest University does not discriminate on the basis of race, color, national origin, gender, age, or disability in admissions and access to, employment, or treatment in its programs or activities. Northwest University is an ''At Will'' employer.

NU Application for Employment Back to Job Opportunities

How Can We Best Serve You?

Find Your Major

Schedule a Visit

Apply Today

Address 5520 108th Ave. N.E. Kirkland, WA 98033 Directions

Contact 425-822-8266 info@northwestu.edu

Campus Map

Connect

NU Calendar Employment Consumer Information Title IX Emergency Accreditation Finances Social Media Policy Privacy Policy Pay My Bill

Northwest University admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally afforded or made available to students at the university. Northwest does not discriminate on the basis of sex, race, color, national and ethnic origin, age, disability, or status as a veteran in the administration of its educational policies, admissions policies, or scholarship and loan programs and athletic and other school-administered programs. Copyright 2026