Imagine Your Day
You start by opening the ERP dashboard, scanning reorder alerts and usage trends. A few items are hitting minimums, so you build precise purchase orders, confirm supplier lead times, and lock in favorable pricing. Midday finds you on the warehouse floor, reconciling a receiving variance and partnering with the team to verify counts. In the afternoon, you review invoices and packing slips, clean up any discrepancies in the system, and publish a concise report for leadership that calls out inventory risks, cost-saving opportunities, and supplier performance highlights.
What You’ll Take Ownership Of
- Balance daily stock levels so materials and products are always available when needed.
- Track consumption trends, reorder points, and upcoming demand to keep the right items on hand.
- Create and release timely purchase orders aligned to company requirements and inventory needs.
- Source products: compare pricing, availability, and evaluate potential suppliers.
- Build and maintain strong, professional relationships with vendors and suppliers.
- Negotiate pricing, delivery schedules, and purchasing terms to optimize value.
- Validate the accuracy of purchase orders, invoices, packing slips, and receiving documents.
- Monitor every order from placement through delivery, resolving issues along the way.
- Coordinate closely with receiving and warehouse teams to ensure deliveries are correct.
- Investigate inventory discrepancies, determine root causes, and implement corrective actions.
- Lead routine cycle counts and support full physical inventory audits.
- Keep inventory records accurate and current in the company’s inventory or accounting systems.
- Identify slow-moving, excess, damaged, or obsolete inventory and recommend action.
- Monitor inventory-related costs and uncover opportunities to reduce purchasing expenses.
- Buy to specification—ensuring products and materials meet company standards.
- Keep management informed about shortages, purchasing concerns, and vendor issues.
- Maintain organized, audit-ready purchasing and inventory documentation.
- Help design and refine inventory controls and purchasing procedures.
- Ensure purchasing practices comply with all company policies and approval requirements.
- Deliver clear, timely reports on inventory levels, purchasing activity, costs, and vendor performance.
- Pitch in on other operational needs as assigned by management.
Qualifications
- High school diploma or equivalent required; additional education in business, supply chain, purchasing, or related field preferred.
- Previous experience in inventory management, purchasing, warehouse operations, or a related role preferred.
- Exceptional organization and time-management skills.
- High attention to detail and accuracy.
- Strong written and verbal communication, plus confident negotiation skills.
- Ability to work independently and exercise sound purchasing judgment.
- Proficiency with Microsoft Office, especially Excel.
- Experience with inventory, purchasing, or accounting software preferred.
- Comfort analyzing inventory and purchasing data to inform decisions.
- Skilled at prioritizing multiple tasks in a fast-paced environment.
Physical Requirements
- Ability to sit, stand, walk, bend, and move throughout the workplace as needed.
- Occasional lifting or moving of inventory, boxes, or supplies.
- Capability to perform physical inventory counts when required.
- Comfort working in warehouse, office, or operational areas as necessary.
How We’ll Measure Success
- Accurate, reliable inventory records.
- Minimized stockouts and avoidance of overstocking.
- Controlled purchasing costs and proactive cost-saving initiatives.
- Dependable, professional supplier relationships.
- On-time ordering and on-time delivery of materials and products.
- Consistent adherence to company purchasing, inventory, safety, and operational policies.
- Professionalism, accountability, and reliability in daily execution.
Tools and Expertise
- Vendor & Supplier Management
- ERP & MRP Systems
- Inventory Management & Control
- Sourcing and Procurement Experience
- International Sourcing Experience
- Onshoring Strategy and Process Experience