Stock Room Supervisor

Stock Room Supervisor

Salary

$46,663.00 - $59,681.00 Annually

Location

Public Works, Fleet Management, 120 Forest Glen Drive, Suffolk, VA

Job Type

Full Time

Job Number

04610

Department

PUBLIC WORKS-FLEET MANAGEMENT

Opening Date

08/10/2026

Closing Date

8/17/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Description

Under general supervision, performs responsible technical and administrative duties maintaining inventory and purchasing items for an assigned City department. Work involves researching items to be purchased and preparing purchase orders. Work also involves tracking incoming inventory, issuances and maintaining up-to-date inventory controls. Employee is responsible for identifying new vendor sources and/or alternative materials. Employee is also responsible for processing invoices for payment. Employee must exercise independent judgment and attention to detail in properly recording and storing stock items and purchasing materials. Reports to the Fleet and Equipment Services Assistant Manager.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Essential Job Functions

• Receives and maintains accurate inventory of parts and supplies; manages an effective material flow system from receiving to stockroom. Prepares stockroom for annual inventory; makes inventory adjustments in computerized system. Responsible for pulling obsolete inventory. Assists in maintenance of pertinent records. Responsible for updating MSDS log. Researches new vendor sources to ensure lowest prices and identify alternative materials.
• Researches technical and parts manuals to identify correct components to purchase; utilizes make/model number, serial number, engine size, etc. Prepares purchase orders for automotive and equipment special purchases for the City of Suffolk Fleet Management Department and the City of Suffolk school buses. Researches new vendor sources to ensure lowest prices and identify alternative materials.
• Prepares purchase orders for automotive and equipment special purchases for the City of Suffolk Fleet Management Department and the City of Suffolk school buses; participates in negotiations of major commodity procurement planning (bid items), as needed.
• Processes external vendor invoices for payment; ensures invoices are correct and that goods/products were received; enters data into computerized system to create history documentation and track inventory levels; reviews computerized summaries to verify accuracy of information.
• Assists in maintenance of pertinent records such as invoices, fuel usage, equipment records, purchase orders, etc.
• Creates and closes work orders for individual pieces of equipment ensuring proper distribution of material, quantity, repair type and dates are accurate.
• Prepares requisitions for repairs to be performed by outside services, ensuring there are no deviations against estimates given.
• Provides direction to the Automotive Stock Room Clerks to ensure proper procedures are conducted according to policy; prepares stockroom for annual inventory.
• Creates, maintains, and modifies Bar Coding System including establishing process procedures, trouble shooting and implementation.
• Performs other related duties as required.

Required Qualifications

Pay is based upon skills and qualifications

High school diploma, supplemented by courses in business administration or computer technologies, and at least 3 to 5 years of experience in inventory controls, cost pricing, storeroom and/or stock rotation; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Requires a valid drivers license

Supplemental Information

Knowledge, Skills & Abilities

• Knowledge of the terminology and procedures of assigned departments maintenance, parts and supplies.
• Knowledge of office terminology, procedures and equipment and of business and English.
• Knowledge of bookkeeping, word processing, and inventory software packages.
• Ability to understand and follow oral and written instructions.
• Ability to maintain clerical records and prepare reports from such records.
• Ability to use common office machines.
• Ability to make decisions in accordance with established policies.
• Ability to make mathematical computations accurately and rapidly; add and subtract totals; to multiply and divide; and to determine percentages and decimals.
• Ability to exercise tact, courtesy and firmness in contact with City personnel and outside vendors.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
• Ability of speaking and/or signaling people to convey or exchange information. Includes receiving instructions, assignments and/or directions from supervisors.
• Ability to read vendor invoices, parts orders, and maintenance work orders.
• Ability to prepare purchase orders, reports, statements and bid sheets in proper format.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form.
• Ability to record and deliver information, to explain procedures, to follow oral and written instructions.
• Ability to use and understand mechanical terminology.
• Ability to inspect items for proper length, width and shape.

Physical Requirements

Must be physically able to operate a personal computer, calculator, bar coder, printer, etc. Must be able to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 5 pounds of force constantly to move objects. Physical demand requirements are those for Medium Work. Requires the ability to coordinate hands and eyes rapidly and accurately in using a computer; to operate motor vehicles and motorized storeroom equipment. Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination. Requires the ability to differentiate between colors and shades of color. Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress. Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear).

Seasonal Employees- No Benefits

Part-time Employees - Sick Leave (See below)

Full Time Employees are eligible for the following benefits;

Retirement (Virginia Retirement System employer) for employees hired on or after 1/1/14 - Hybrid Members

Hybrid plan members contribute 4 percent of creditable compensation to the defined benefit plan and 1 percent to the defined contribution plan each month. Members may voluntarily contribute up to an additional 4 percent in 0.5 percent increments to the defined contribution plan each month. Members can increase or decrease their voluntary contributions on a quarterly basis. With the mandatory and voluntary contributions to the defined contribution component of the plan, members can contribute a maximum of 5 percent with a 3.5 percent match from the employer. Members invest in various investment options that best fit their needs.

Vested after 5 years in the defined benefit part of the plan. Vested in phases based on years in the Defined Contribution part of the Plan. The retirement eligibility for a full or reduced retirement pension in the Hybrid Plan is very detailed. Please contact the Virginia Retirement System or the Human Resources Department for details.

Paid Time Off (PTO)

Yearly earnings

120 Hours (1-59 months), 144 Hours (60-119 months), 168 Hours (120- 179 months), 192 Hours (180 and over)

Sick Leave

Part Time employees earn 4 hours per month Sick leave accrues at the end of the month and may be accrued with no ceiling.

Personal Leave

All regular full time employees are granted 24 hours of personal leave each calendar year. Personal leave must be preapproved and is not cumulative.

Health Insurance

Coverage available for you and your eligible dependents using pre-tax payroll deductions if elected.

Supplemental Insurances

Employees may purchase the following supplemental insurance policies: short term and long term disability, cancer, accident, supplemental hospitalization, and group universal life insurance.

Employer Sponsored Short Term and Long Term Disability

Provides disability coverage for employees work and non-work related disabilities. Work related disabilities are covered starting on day one (1). Non work related disabilities are covered starting on day eight (8), after you have been employed for one year.

Flexible Spending Accounts

Employees may participate in the Health Reimbursement, Dependent Care Reimbursement and Premium Reimbursement Accounts. All deductions are made on a pre-tax basis and will reduce your taxable income.

Life Insurance

The city pays the entire premium for life insurance coverage in the amount of 2 times annual salary for natural death and 4 times annual salary for accidental death.

Optional Life Insurance

Employees have the option of electing additional life insurance coverage in the amount of 1, 2, 3 or 4 times their annual salary. Employees may only purchase optional life insurance on spouses and children if they are enrolled in optional life insurance for themselves.

Family and Medical Leave Act (FMLA)

12 weeks of job protected leave for leaves approved in accordance with the Family Medical Leave Act. Employees receive continuation of health insurance, job protection and consideration for a comparable job when available, or an equivalent job, upon return to work.

Funeral Leave

24 hours of paid leave of absence in case of death in immediate family.

Holidays

Suffolk follows the Virginia State holiday calendar as set by the Governor of the Commonwealth of Virginia.

Jury Duty

Time off with pay with difference between jury pay and regular pay or use annual leave and keep check.

457 Deferred Compensation, ROTH IRA, Traditional IRA

Offered through ICMA Retirement Corporation as a way to shelter a portion of your salary from income taxes and save for retirement.

Employee Assistance Program

Offers employees and immediate family members (3) free, confidential counseling sessions related to a broad range of issues such as marital or family conflict, job or personal stress, alcohol or drug abuse, financial or legal worries, etc.

Workers Compensation

Should an employee have an on the job injury, he/she could be eligible for Workmens Compensation Benefits, except in cases of willful neglect.

Pay Days

Employees will be paid on the 15th and last working day of each month.

Credit Union

A Suffolk Credit Union is available to employees.

Legal Services

Employees may prepay for access to legal assistance.

Notary Public Services

Services available in the Human Resources Department.

Alternative Work Schedule

For some positions -Offers 4 Alternative Work Schedule options to provide employees with greater control over their personal and professional time, as well as reducing absences.

01

Do you have a valid drivers license?

• Yes
• No

02

Do you have a high school diploma or GED?

• Yes
• No

03

Do you have any coursework in business administration or computer technologies?

• Yes
• No

04

Please indicate the amount of experience you have in inventory controls, cost pricing, storeroom and/or stock rotation:

• Less than 1 year
• 1-2 years
• 2-3 years
• 3-5 years
• 5-7 years
• 7 years or more

Required Question

Employer City of Suffolk

Address 442 W. Washington Street, Suite 1044

Suffolk, Virginia, 23434

Phone 7575144110

Website http://www.suffolkva.us