STEPS Administrative Assistant

Posting Details

Posting Details

Job Title STEPS Administrative Assistant Requisition Number TE09537 Department Name 8H090:OISTL/Engineering Distance Learning Work Location Paducah, KY Salary Range $17.00 - $25.00/hour Type of Position Temporary Position Time Status Full-Time Required Education Required Related Experience Required License/Registration/Certification Physical Requirements

Sitting/standing at workstation for extended periods; and lifting and/or carrying light-weight objects

Shift

Work Shift

Monday - Friday 8:00 am - 5:00 pm

Expected # of Hours Per Week

40

Job Summary

The University of Kentucky Pigman College of Engineering Paducah Campus is seeking a STEPS Administrative Assistant/Associate to serve as a key administrative resource supporting the Campus Director and selected special projects and strategic initiatives. This position plays an important role in the daily operations of the campus, managing administrative workflow, coordinating communications with industry partners, community organizations, donors, and University stakeholders, and possibly assisting with workforce development and external engagement activities.

Key responsibilities include planning and coordinating campus events such as industry and community visits, donor engagements, conferences, student activities, faculty searches, and graduation ceremonies; attending meetings and preparing meeting minutes; and supporting special projects as assigned. The position will also process and track academic and administrative documentation, including curriculum materials and proposal submissions, and aid with University administrative processes such as travel reimbursements, purchasing requests, and related activities. The successful candidate will be highly organized, responsive, detail-oriented, and comfortable working collaboratively with faculty, staff, students, University leadership, and external partners.

This position serves as a key administrative resource supporting the Director of the UK College of Engineering Paducah Campus and some special projects.

What You'll Do

• Manage daily workflow and administrative operations while supporting the campus Director and some special projects.
• Coordinate communications with industries, communities, and donors in collaboration with the Director and leadership.
• Plan and coordinate campus events, including industry and community visits, donor visits, conferences, student recruitment activities, faculty searches, graduation ceremonies, etc.
• Attend meetings, prepare meeting minutes, and support special projects and initiatives as assigned.
• Process and track academic and administrative documentation, including curriculum support materials, proposal submissions, etc.
• Assist with workforce development activities and industry engagement.
• Some level of assistance with travel reimbursements, purchasing requests, and other university administrative processes.

Skills / Knowledge / Abilities

What You'll Bring

• Strong written and verbal communication skills with the ability to interact effectively with a wide range of stakeholders.
• Exceptional organizational skills and attention to detail with a commitment to accuracy and timeliness.
• Sound judgment, professionalism, discretion, and flexibility in managing competing priorities.
• Experience coordinating complex administrative processes and meeting established deadlines.
• Customer-service orientation with strong listening, problem-solving, and situational assessment skills.
• Ability to learn and utilize university systems, reporting tools, databases, and workflow management processes.
• Working knowledge of SAP, Excel, Access, Outlook, and Word preferred
• Multi-tasking
• Attention to detail
• Quick-learner
• Ability to prioritize

Does this position have supervisory responsibilities? No Preferred Education/Experience

• Associate's degree
• 4 years of related experience

Deadline to Apply 10/06/2026 Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Please choose the answer that best describes your amount of employment experience working as an administrative assistant or providing administrative support to a chairman or an executive-level officer.

• None

• More than 0, up through 1 year

• More than 1 year, up through 2 years

• More than 2 years, up through 3 years

• More than 3 years

• • How many years of experience do you have in purchasing, processing payments and travel reimbursements?

• None

• More than 0 years, up through 1 year

• More than 1 year, up through 3 years

• More than 3 years, up through 5 years

• More than 5 years

• • Please provide an example of a complicated task or project you completed which involved the coordination of people.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter