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Staffing Coordinator Interview Scheduler

Tellus Solutions

  • Santa Rosa, CA
  • 30+ days ago

    Highlights

    Key Responsibilities: Schedule and coordinate interviews and phone screens across multiple time zones, including complex panel interviews; final interviews primarily onsite in Santa Rosa. Duties: The Recruiting Coordinator supports the Talent Acquisition team by managing interview logistics for 3 recruiters ensuring a seamless, high-quality candidate experience.

    Numbers & Facts

    LocationSanta Rosa, CA

    Description

    Job Description:
    Duties:
    • The Recruiting Coordinator supports the Talent Acquisition team by managing interview logistics for 3 recruiters ensuring a seamless, high-quality candidate experience. This role requires strong organization, attention to detail, and the ability to operate efficiently in a fast-paced environment.

    Key Responsibilities:
    • Schedule and coordinate interviews and phone screens across multiple time zones, including complex panel interviews; final interviews primarily onsite in Santa Rosa.
    • Partner with recruiters, hiring managers, and candidates to align availability and logistics
    • Manage calendars, confirmations, and last-minute schedule changes
    • Deliver a best-in-class candidate experience through clear, timely communication
    • Maintain accurate data in iCIMS, our recruiting system, and track interview activity
    • Leverage AI tools to enhance candidate communications, streamline scheduling workflows, and identify process improvements
    • Support additional logistics: some reporting; escort interviewing candidates to their interview rooms

    Skills:
    Qualifications:
    • 1+ year of coordination or administrative experience (recruiting preferred)
    • Strong attention to detail and ability to manage competing priorities
    • Excellent written and verbal communication and customer service-related skills
    • Experience with ATS and calendar tools (Outlook, iCIMS preferred)
    • Familiarity with AI tools (e.g., Copilot or similar) to improve efficiency and process flow

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