Staff Project Specialist

Staff Project Specialist

Location: Chattanooga, TN

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract (Contract to Hire)
• Contract Duration: 11 months
• Pay Rate: $37.00 $41.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Staff Project Specialist is responsible for interfacing with internal and external project leadership to ensure the successful execution of overall projects and associated milestones throughout the project lifecycle. This includes client communication, financial health, and project scheduling systems for engineering-related projects. This position works with internal project management to provide solutions in executing project needs within the budget and schedule. By organizing and driving team deliverables and communication, this position brings consistency to project execution through documentation, reporting, project planning, and detailed process implementation.

Key Responsibilities

• Proactively and regularly communicate with (but not limited to) the project team, client representatives, vendors, suppliers, and subcontractors on project development and execution.
• Identify, enter, monitor, and analyze the progress of key project needs, deliverables, and milestones for the project team using internal software and arrange the presentation of monthly progress reports covering action items and progress updates.
• Plan, coordinate, and facilitate on-site and off-site meetings.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets, and expense reports and process items in a timely manner.
• Perform data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or client needs.
• Enter project scheduling information.
• Monitor submittal log and RFIs in construction management software and expedite responses for subcontractors from the internal design team.
• Evaluate pre-mobilization safety forms and implement a file management system to monitor project compliance.
• Evaluate and publish site-specific emergency action plans with input from the project manager, site operations staff, and site superintendent to ensure accuracy.
• Create new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Update SOPs, train, and mentor new EOs and CWKs on best practices, means and methods in all project aspects resulting in future success for the individual, client, and company.
• Resolve questions regarding the project; research and provide appropriate answers.
• Perform other duties as assigned.
• Comply with all policies and standards.

Required Skills

• Ability to work independently, think creatively and analytically, and make quick and sound decisions.
• Excellent problem-solving skills.
• Excellent organizational skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.
• Ability to track and follow up on multiple items with various timelines.
• Excellent knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint.

Preferred Skills

• Experience with one or more cost management systems preferred.
• Strong knowledge of SharePoint, customer relationship management software, and Microsoft Teams preferred.

Education Requirements

• Bachelor's Degree in business, accounting, or related degree and 4 years of related experience; OR
• Associate's Degree and 6 years of related experience; OR
• High School Diploma/GED and 8 years of related experience.

Required Experience

• Minimum 4 years of related experience with a Bachelor's Degree in business, accounting, or a related field; or minimum 6 years of related experience with an Associate's Degree; or minimum 8 years of related experience with a High School Diploma/GED.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a 100% employee-owned infrastructure engineering, architecture, and construction firm with more than 125 years of experience building critical infrastructure across energy, aviation, water, telecommunications, transportation, and healthcare sectors. Headquartered in Kansas City, Missouri, the organization operates from 75 offices across the country and around the world, employing more than 14,500 employee-owners and generating over $7.4 billion in annual revenue. Every full-time employee participates in an Employee Stock Ownership Plan (ESOP), creating a culture of shared accountability and investment in outcomes, and teams include civil and structural engineers, architects, environmental scientists, construction managers, and program management professionals engaged in complex, consequential projects nationwide.

About GTT

GTT is an NMSDC-certified Minority Business Enterprise (MBE) headquartered in Portsmouth, New Hampshire. GTT is a subsidiary of Chenega Corporation, an Alaska-based company and one of the largest Alaska Native-owned corporations. An Inc. 5000 honoree and one of SIA's Best Staffing Firms to Work For, GTT connects professionals with Fortune 500 organizations across IT, engineering, construction, utilities, life sciences, financial services, and healthcare throughout the U.S. and Canada. We're committed to diverse, inclusive workplaces and to placing people in roles where they can do their best work.

Job Number: 26-18122

#LI-Onsite #gttce