Staff Assistant/ Office Manager

About SUNY Maritime College:

SUNY Maritime College located on a 55-acre scenic waterfront property on the outskirts of New York City on the Throggs Neck peninsula where the East River meets Long Island Sound. The campus blends the best of two worlds: a comfortable college-town feel with the greatest city in the world. An impressive view of the sound extends toward the North Atlantic, yet only a few miles away are Yankee Stadium and midtown Manhattan. SUNY Maritime offers an array of employment opportunities stemming from entry level to professional positions which encourage growth and development among its employees.

Job Description:

• Responsible for managing the Regimental Department with respect to first level response to requests from Maritime students, faculty. and staff.
• Responsible for all procurement and purchase order processing for the Regiment (ashore and afloat).
• Responsible for processing personnel transactions for the department including, extra service documentation, new and rehire appointment paperwork, and summer appointments for the Regiment and Training Ship; staff and cadet appointments.
• Responsible for and ensures inventory of supplies for offices of the Regiment.
• Receives, reconciles, and prepares invoices for processing and submits to Accounts Payable.
• Tracks expenses and prepares reimbursements for the Regiment.
• Establishes procedures for conducting daily departmental operations in accordance with the needs of the department.
• Plans, organizes, schedules and coordinates departmental activities such as meetings or events by arranging for the necessary logistics.
• Maintains appropriate records, files, and accounts, instituting or enforcing accountability and confidentiality procedures according to nature of data.
• Responsible for approving monthly attendance reports for the professional Vcadet staff in the absence of the Commandant of Cadets or designee.
• Assists the Regimental Staff with pre-employment and random drug testing requirements.
• Responsible for gathering data for the Clery report.
• Annually participate in at least half of the prospective training cruise (Sea Term), unless expressly waived by the Master of the Training Ship due to some unusual circumstance. Additional pay and compensation days are earned for participation in training cruise

Requirements:

Required Qualifications

• Associates Degree required.
• Three to five years office management experience.
• Strong interpersonal and communication skills.
• Ability to prioritize and balance many tasks at once and remain organized.
• High level of attention to detail.
• Excellent oral and written communication skills.
• Excellent computer skills with a focus on Microsoft Office

Preferred Qualifications

• Bachelor's Degree
• Ability to develop positive professional relationships with the college community and external constituents
• Resourcefulness, creativity, problem solving skills.

Additional Information:

Classification/Salary Range: The Staff Assistant position is (UUP) Position. The anticipated salary range is $60,500.00 - 62,500.00 and it is commensurate with experience and qualifications. Compensation includes an outstanding benefits package in accordance with the contract between the State University of New York and United University Professionals. For additional information, please see the UUP Benefits Summary.

Budget Title: Staff Assistant

Local Title: Office Manager

SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see: http://www.sunymaritime.edu/affirmative-action.

SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered.

In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7305. It can also be viewed online by selecting University Police > Safety Information > Clery Safety Report (Annual Security & File Safety).

Application Instructions:

Persons interested in the above position should apply online. Please submit:

• Cover letter
• Resume/CV
• Statement addressing how past and/or potential contributions to diversity, equity, and inclusion will advance Maritime's commitment to inclusive excellence
• Names and contact information of three professional references

Returning Applicants - Login to your SUNY Maritime Careers Account to check your completed application, check/edit your profile or to upload additional documents.