| Location | Boston, MA |
Overview
The mission of the Jean Mayer USDA Human Nutrition Research Center on Aging at Tufts University (HNRCA) is to promote healthy aging through nutrition science to empower people seeking to enjoy long, active, and independent lives. HNRCA investigators conduct the world's most advanced studies on nutrition and aging. The research focuses on determining the nutrient and physical activity requirements necessary to promote well-being for older adults. HNRCA scientists examine how nutrition and physical activity play a major role in the prevention of the major chronic degenerative conditions and diseases associated with aging.
What You'll Do
This is a grant funded position and is not eligible for severance pay.
Under limited supervision, the Staff Assistant performs complex and diverse duties for the department and serves as a source of information and problem-solving for students, investigators, staff and other constituents. They will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information. The Staff Assistant will also provide administrative support including organizing files systems for office, coordinating meetings and travel arrangements, as well as producing, proofreading and editing complex reports, documents and spreadsheets. Submits information on scientific manuscripts according to ARS requirements. Monitors, tracks expenditures, resolves problems and reports on department budget and/or grants. They will coordinate planning and logistics for meetings and special events including tracking responses, working with speakers on materials and set up. May also coordinate department projects or programs, which may entail assisting with development of materials and brochures, updating web information and assisting with content and design.
Serves as primary department contact for customers:
Serves as primary department contact and resource for internal and external customers; may communicate on behalf of lead scientist/manager(s) to explain or disseminate information
Works with scientific staff to submit manuscripts and publications for approval
Coordinates on-boarding of new employees
Provides general guidance and explanation of departmental policies and procedures
Researches and resolves customer problems and concerns; recommends enhancements to improve department and customer service
May handle confidential or sensitive information
Provides administrative support and coordinates office operations:
Organizes and schedules appointments and meetings
Evaluates and organizes file systems for department
Orders and maintains office supplies, works with Tufts Procurement team to purchase scientific equipment and supplies, works with vendors to maintain equipment and contracts
Completes expense reports, purchase orders, capital equipment approvals and requisitions
Coordinates sometimes complex travel arrangements
Screens, sorts and distributes mail; responds to routine email correspondence
May hire and train student and/or temporary workers and provide work direction to office staff
May process employment actions including hire, separation and change transactions
Recommends changes or enhancements to office operations
Produces complex documents and spreadsheets:
May prepare and draft letters, memos, and other written materials for department
May proofread documents
Researches and organizes information to produce a variety of documents or reports for the department
May creates and maintains spreadsheets and databases and prepares reports, tables and charts
Coordinates Meetings or Special Events:
Plans dates, coordinates invitations and tracks responses, determines venue, coordinates materials, audio-visual or other set-up needs
Works with and supports speakers or presenters, arranges for payment or honorarium
Assists with creation of marketing materials and publicity
Coordinates logistics on-site during event or program
Program or Project Coordination:
Provides information and answers questions about department Programs or Projects
Assists with development of materials or brochures
Updates web information and drafts content for posting
Troubleshoots basic problems and refers more complex questions or concerns to the correct individual
What We're Looking For
Basic Requirements:
Knowledge and experience typically acquired by:
Pay Range
Minimum $23.00, Midpoint $27.35, Maximum $31.70
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.