The Staff Accountant is responsible for maintaining accurate financial records and supporting the daily accounting operations of the clinic. This role performs general ledger maintenance, accounts payable and receivable reconciliation, bank reconciliations, financial reporting, expense tracking, and month-end closing activities. The Staff Accountant works closely with clinic management, billing, payroll, and administrative teams to ensure the accuracy of financial information and compliance with established accounting policies and procedures.
Essential Duties and Responsibilities
General Accounting
- Maintain and reconcile general ledger accounts.
- Prepare journal entries, accruals, and adjusting entries.
- Perform monthly bank, credit card, and balance sheet reconciliations.
- Assist with monthly, quarterly, and year-end closing procedures.
- Prepare financial statements, management reports, and supporting schedules.
Accounts Payable and Expense Management
- Review, code, and process vendor invoices and payment requests.
- Ensure timely and accurate payment of vendor obligations.
- Reconcile vendor statements and resolve billing discrepancies.
- Maintain organized records of invoices, receipts, and payment documentation.
Revenue and Accounts Receivable
- Reconcile patient payments, insurance reimbursements, and other clinic revenue.
- Review daily deposits and payment reports for accuracy.
- Assist with reviewing accounts receivable balances, payment variances, refunds, and contractual adjustments.
- Monitor outstanding balances and prepare revenue reconciliation reports.
Payroll and Financial Administration
- Assist with payroll processing and payroll-related reconciliations.
- Reconcile payroll expenses, benefits, and payroll liabilities.
- Monitor cash activity and maintain accurate records of financial transactions.
- Assist with budget preparation, expense analysis, and financial forecasting.
- Provide accounting support to management as needed.
Qualifications
- Bachelor's degree in Accounting, Finance, or a related field preferred.
- Two or more years of accounting experience preferred.
- Experience in a medical clinic or healthcare setting is a plus.
- Knowledge of generally accepted accounting principles (GAAP).
- Proficiency in Microsoft Excel and accounting software.
- Experience with QuickBooks, Sage, NetSuite, or similar accounting systems preferred.
- Familiarity with medical billing, insurance payments, and practice management systems is desirable.
- Strong analytical, organizational, and problem-solving skills.
- Excellent attention to detail and ability to meet deadlines.
- Ability to handle confidential information professionally.
Benefits:
- Bonus Compensation
- Health Insurance
- Paid time off plan (Vacation, Holidays, etc.)
- 401(k) savings plans.
- Life Insurance.