| Location | Petaluma, California |
Our client is a well-established, privately owned Commercial Real Estate Investment and Property Management firm with a history spanning four decades. With a portfolio exceeding 4 million square feet across office, retail, and industrial asset classes, the company has built a reputation for operational excellence and long-term tenant relationships throughout Northern California.
This is a stable, long-tenured team with a collaborative culture and a track record of promoting from within. The organization is headquartered in Petaluma, CA and manages properties across multiple entities.
We are seeking a highly motivated and detail-oriented Staff Accountant with experience in commercial property management accounting. The ideal candidate is looking for a long-term home — a place where they can grow their expertise, take ownership of a meaningful portfolio, and work closely with experienced leadership. This is an on-site, full-time, exempt-status position.
• Manage property tax information: ensure timely payments, record accruals, and track assessed values across the portfolio.
• Approve and occasionally initiate wire transfers.
• Maintain accuracy of cash management spreadsheets.
• Review new leases for applicable CAM provisions; document CAM-related terms in Yardi and Excel.
• Manage retail and percentage rents.
• Prepare CAM Reconciliations for a portfolio of properties; coordinate the entry of adjustments and distribution of backup to tenants.
• Review and process internal management fee payments.
• Maintain compliance with local and state governmental agencies for each entity; research requirements for newly acquired properties in new jurisdictions.
• Generate adjusting journal entries with supporting documentation.
• Perform monthly bank reconciliations.
• Assist with the semi-annual budget process covering property tax, insurance, business licenses, and FTB taxes.
• Review balance sheet accounts including AR, AP, prepaid expenses, and security deposits.
• Assist with onboarding newly acquired properties.
• Participate in the development, training, and implementation of new accounting policies, controls, and procedures.
• Support testing and implementation of new accounting software functions and features.
• Provide backup support for AP and AR staff as needed.
• Complete ad-hoc tasks and projects as assigned by the Director of Accounting.
• B.A. in Finance, Accounting, or equivalent education and experience required.
• Minimum five years of accounting experience in commercial property management strongly preferred.
• Intermediate to advanced proficiency in Microsoft Excel, Word, and Outlook; 10-key by touch.
• Experience with Yardi Voyager required; multiple modules preferred (Checkscan, Payscan, Commercial Cafe, CAM processing). Additional modules a plus: BillPay, Elevate Products, Voyager 8, Data Connect.
• Excellent attention to detail and problem-solving skills; ability to prioritize and meet deadlines in a high-volume environment.
• Strong verbal and written communication skills; ability to interact effectively at all levels internally and externally.
• Ability to read and interpret legal documents including management agreements, loan agreements, and tenant leases.
• Positive, collaborative attitude with strong interpersonal and customer service skills.
• Strong work ethic with a sense of ownership and accountability.
• Self-motivated; able to work independently as well as part of a team.
• Flexible and adaptable; willing to learn and take on additional responsibilities as the organization evolves.
• Excellent time management and organizational skills; punctual with the ability to work extended hours when needed.
• Competitive base salary (commensurate with experience)
• Medical coverage: Blue Shield and Kaiser options
• Dental coverage
• Vision: 100% company-funded
• Company-funded HSA (if HDHP medical plan selected)
• Simple IRA with company match
• Accrued vacation and sick time
• Paid holidays
Reports to: Director of Accounting
Location: Petaluma, CA (on-site; corporate office)