Staff Accountant - Part Time

POSITION OVERVIEW:

Moss New York is seeking a detail-oriented, service-driven, and highly organized Staff Accountant to support the financial operations of our luxury, high-volume hospitality environment. This role is integral to maintaining the accuracy, integrity, and timeliness of our accounting processes, with a primary focus on Accounts Payable while also contributing to broader finance functions.

Working closely with the Finance team, the Staff Accountant will oversee high-volume invoice processing, vendor communications, balance sheet reconciliations, and general cashiering oversight. This position plays a critical behind-the-scenes role in ensuring operational excellence, financial compliance, and strong internal controls across the organization.

This position is well suited for someone who takes pride in precision, values structure and accountability, and recognizes that exceptional guest experiences are supported by disciplined and thoughtful financial management.

COMPENSATION:

The hourly wage for this position is $28.00 – $34.00 per hour, depending on experience.

CLASSIFICATION:

This is a part-time, non-exempt, hourly position. In accordance with the Fair Labor Standards Act (FLSA), you are eligible for overtime pay at one and a half times your regular rate for all hours worked over 40 in a single workweek.

KEY RESPONSIBILITIES:

Accounts Payable (Primary Focus)

• Process high-volume vendor invoices accurately and timely in accordance with company policies
• Ensure proper GL coding in alignment with USALI standards and the company's chart of accounts
• Accurately code invoices to the appropriate departments and cost centers
• Match purchase orders to invoices and review open purchase order listings on a regular basis
• Investigate outstanding purchase orders at month-end and provide the Director of Finance with a detailed accrual report
• Review invoices for accuracy, proper approvals, and use tax applicability
• Question and follow up on expenses submitted without approved purchase orders with respective department heads
• Maintain vendor files and ensure compliance documentation (W-9s, COIs, etc.) is current and properly filed
• Prepare and process weekly check runs and ACH payments
• Reconcile vendor statements and resolve discrepancies in a timely and professional manner
• Post corporate credit card receipts and code transactions accurately in accordance with the chart of accounts
• Respond to vendor inquiries promptly and professionally, maintaining strong vendor relationships in a high-volume luxury setting

General Accounting & Reconciliations

• Perform monthly balance sheet reconciliations, including accruals and prepaid expenses
• Assist with month-end close procedures and journal entries
• Support audit preparation and documentation requests
• Apply GAAP principles to ensure accurate financial reporting
• Monitor expense trends and flag inconsistencies.

General Cashiering & Operational Support

• Oversee general cashier functions; Cash Handling. 
• Support POS reconciliations and investigate variances. 
• Ensure internal controls are upheld in a fast-paced hospitality setting. 
• Reconcile credit card receivables from the bank with the various POS softwares. 
• Assist with any miscellaneous projects provided from the Finance Manager or Director of Operations. 

QUALIFICATIONS:

• 1–2 years of accounting experience within hospitality, hotel, club, or F&B environments required
• Working knowledge of Accounts Payable processes in a high-volume setting
• Experience with USALI coding standards strongly preferred
• Understanding of GAAP principles
• Knowledge of Use Tax application and compliance requirements
• Experience with NetSuite ERP a strong plus
• Familiarity with POS systems (e.g., Toast) is advantageous
• Strong Excel proficiency

EMPLOYEE BENEFITS:

• Pre-Tax Commuter benefits
• Paid Time Off and Holiday Pay