About the role
The Staff Accountant supports the Controller in the day-to-day accounting operations of the company, with primary ownership of accounts payable and a significant role in government contract billing. This position is a strong fit for an accountant who wants broad exposure across the accounting cycle in a government contracting environment, and who is comfortable working in and helping administer the systems the department runs on — Unanet, Ramp, and Bill.com.
This is a growing function. The responsibilities below reflect the role as it exists today; the scope is expected to expand as the department matures and as the incumbentdemonstratescapability.
What you'll do
Accounts Payable
- Own theaccountspayable function end to end: vendor setup and maintenance, invoice intake and coding, and vendor inquiries.
- Serve as administrator for Ramp, including card issuance and limits, transaction coding, receipt compliance, expense report review, and monthly reconciliation of card activity.
- Support the conversion to Bill.com, including data migration, workflow and approval configuration, testing, documentation of new procedures, and end-user support during the transition.
- Ensure invoices are coded to the correctproject, task, and account, and that costs are classified as direct or indirect in accordance with company policy.
Contract Billing
- Prepare firm-fixed-price (FFP) invoicesin accordance withcontract terms, funding limits, and billing milestones or schedules.
- Prepare andsubmitinvoices through Wide Area Workflow (WAWF) /iRAPT, monitor submission status, and research and resolve rejections and government payment inquiries.
- Maintain organized, audit-ready billing files and supporting documentation for each invoice.
- Support accounts receivable collection efforts andassistin resolving billing discrepancies with customers and contracting officers.
Systems Administration — Unanet
- Assistwith employee onboarding and offboarding in Unanet, including user setup, role and approval assignments, labor category and rate assignment, and deactivation.
- Serve as backup for Unanet system maintenance and project setup, including project and task structure, billing and revenue recognition settings, and rate table maintenance.
- Assist with timesheet administration, including monitoring compliance, following up on delinquent or unapproved time, and supporting timekeeping policy adherence.
- Obtain Unanet Administration Certification.
General
- Support internal and external audit requests, including incurred cost submissions, DCAA audits, and financial statement audits, by preparing schedules and pulling supporting documentation.
- Contribute to documentation and improvement of accounting policies, procedures, and internal controls.
- Perform otherduties and take on additional responsibilities as time allows and as the department grows.
Required Qualifications
- U.S. Citizenwith the ability to obtain and maintain a DoD Secret clearance.
- Bachelor's degree in Accounting, Finance, or a related field; equivalent experience considered.
- 3–5years of progressive accounting experience, including hands-on accounts payable ownership.
- Working knowledge of accrual-basis accounting and the general ledger.
- Proficiency in Microsoft Excel (pivot tables, lookups, reconciliations) and Microsoft Office generally.
- Demonstrated accuracy and attention to detail, with the ability to reconcile and resolve variances independently.
- Ability to manage competing deadlines across close, billing, and AP cycles.
- Clear written and verbal communication skills, with the ability to work effectively with vendors, program managers, and non-financial staff.
- Ability to handle sensitive payroll and financial information with discretion.
- Must be a U.S. person and able to obtain andmaintain any clearanceor eligibility required for the position.
Desired Qualifications
- Experience in a government contracting environment, with familiarity with FAR, DFARS, DCAA requirements, and cost accounting concepts (direct vs. indirect, indirect rate structures).
- Hands-on experience with Unanet, particularly project setup, timekeeping, and billing.
- Experiencepreparing and submitting invoices in WAWF.
- Experience with Ramp, Bill.com, or comparable AP automation and expense platforms.
- Experiencesupporting a system implementation or ERP/AP platform conversion.
- Experience with multiplecontract types (FFP, T&M, cost-plus).