Accounts Payable Duties:
- Review and process vendor invoices and employee expense reports accurately and on time.
- Code invoices to appropriate properties, departments, and GL accounts.
- Book-Keeping and posting Journal entries.
- Ensure proper approvals are obtained before payment processing.
- Maintain accurate records of payments and vendor files.
- Reconcile vendor statements and resolve billing discrepancies.
- Credit card reconciliation.
- Assist in month-end closing and provide AP-related reports.
- Track W-9s, and certificates of insurance for vendors.
- Communicate regularly with contractors, vendors, and utility companies.
Office Administrative Duties:
- Answer phones, direct calls, and greet visitors.
- Maintain organized digital and physical filing systems.
- Order and manage office supplies and vendor services.
- Help prepare internal reports and documentation for real estate projects.
- Perform other administrative tasks as assigned by management.
Qualifications:
- Associate’s degree in Accounting, Business Administration, or related field (Bachelor’s preferred).
- 5+ years of experience in accounts payable or administrative roles.
- Familiarity with property management software (e.g., Yardi, AppFolio, QuickBooks) is preferred.
- Having real estate experience is added advantage.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong attention to detail, time management, and organizational skills.
- Ability to handle sensitive and confidential information.
- Excellent communication and interpersonal skills.
Working Conditions:
Office-based environment with regular interaction with vendors, tenants, and property managers.
Multi entity accounting, has lot of potential to grow.