Staff Accountant AP/AR

Position Summary

We are seeking a detail-oriented Accounts Receivable & Accounts Payable Specialist to support the day-to-day financial operations of a growing construction organization. This position is responsible for the complete accounts receivable and accounts payable cycle, including billing, collections, vendor payments, bank reconciliations, lien releases, job cost support, and cash flow reporting.

The ideal candidate has strong accounting experience, excellent organizational skills, and the ability to manage multiple priorities while meeting critical monthly deadlines.

Key Responsibilities

Accounts Receivable

• Prepare and process customer billings and payment applications.
• Record customer payments, electronic deposits, and cash receipts.
• Maintain accurate Accounts Receivable records and aging reports.
• Submit invoices and supporting documentation through customer billing portals (such as Textura, Procore, GC Pay, or similar systems).
• Prepare and manage lien waivers, affidavits, and other required project documentation.
• Coordinate billing adjustments, change orders, and schedule of values with Project Managers.
• Perform collections and follow up on outstanding invoices.
• Prepare weekly cash position reports and monthly receivable analysis for leadership.
• Monitor project cost-to-complete reporting and assist with reconciliations.
• Track and maintain legal documentation, including mechanic's liens when required.
• Work closely with Project Management and Contract Administration to maintain accurate project records.

Accounts Payable

• Process vendor invoices and employee expense reimbursements.
• Set up and maintain vendor records.
• Manage weekly check runs and electronic payments.
• Maintain accounts payable records and payment schedules.
• Reconcile vendor statements and resolve invoice discrepancies.
• Process sales tax filings as required.
• Reconcile petty cash and assist with bank account reconciliations.
• Respond promptly to vendor payment inquiries.
• Maintain organized electronic and paper filing systems.

General Accounting Responsibilities

• Perform monthly bank reconciliations.
• Assist with month-end closing activities.
• Prepare cash flow and financial reporting for management.
• Maintain accurate accounting records and supporting documentation.
• Support continuous improvement of accounting processes and internal controls.
• Assist with additional accounting and administrative projects as assigned.

Qualifications

Required

• Associate degree or college coursework in Accounting, Finance, Business, or a related field, or equivalent work experience.
• 3–5 years of hands-on accounting experience with both Accounts Receivable and Accounts Payable.
• Strong understanding of accounting principles and financial processes.
• Excellent organizational skills with exceptional attention to detail.
• Strong analytical, problem-solving, and time management abilities.
• Excellent verbal and written communication skills.
• Ability to work independently while collaborating effectively with internal teams.
• Proven ability to prioritize multiple tasks and meet monthly deadlines.
• Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.

Preferred

• Experience with SAGE 300 (Timberline) accounting software.
• Experience with Greenlight Compliance Management or similar lien waiver software.
• Familiarity with construction billing platforms such as Textura, Procore, GC Pay, or similar systems.
• Construction industry accounting experience preferred.

What We're Looking For

The successful candidate will be:

• Highly organized and detail-oriented.
• Customer service focused with strong interpersonal skills.
• Self-motivated and able to take initiative.
• Comfortable working in a fast-paced environment with changing priorities.
• Dependable, flexible, and committed to accuracy.
• A collaborative team player with the ability to work independently when needed.

Why Join Us?

• Competitive compensation
• Comprehensive benefits package
• Paid time off and holidays
• 401(k) with company match
• Stable, growing company with long-term career opportunities
• Collaborative and supportive work environment

If you're an experienced accounting professional with a background in accounts receivable, accounts payable, and construction accounting, we'd love to hear from you. Apply today to become a valued member of our team.

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