Staff Accountant, Accounts Payable

Staff Accountant, Accounts Payable

Salary

$27.43 - $33.87 Hourly

Location

Kyle City Hall - Finance, TX

Job Type

Full-Time

Job Number

202700012

Department

Financial Services

Division

Accounting

Opening Date

10/21/2026

Closing Date

11/4/2026 11:59 PM Central

FLSA

Non-Exempt

• Description
• Benefits

Description

Under general supervision, performs accounts payable and City credit card accounting functions, including reviewing invoices, processing vendor payments, and reconciling and posting credit card statements. Ensures transactions are accurately coded, properly approved, supported by required documentation, and recorded within established timelines. Prepares journal entries, reconciles general ledger accounts, and supports financial reporting, year-end closing, audits, and related municipal finance activities. Provides professional assistance to vendors, cardholders, and City departments regarding transactions, payment inquiries, and discrepancies.

Essential Functions

• Review and process vendor invoices, verifying accuracy, account coding, required approvals, and supporting documentation
• Match invoices to purchase orders and receiving documentation, as applicable, and coordinate with departments and vendors to resolve discrepancies.
• Prepare vendor payment batches and supporting documentation for review, approval, and timely disbursement.
• Review vendor statements, research outstanding invoices, credits, and payment discrepancies, and respond to payment inquiries.
• Coordinate the collection of City credit card statements, itemized receipts, account coding, and required departmental approvals.
• Review credit card transactions for supporting documentation, appropriate accounting treatment, and compliance with City purchasing and credit card policies; refer exceptions to appropriate personnel.
• Reconcile credit card statements to transaction records, verify credits and refunds, and coordinate resolution of disputed or unrecognized charges.
• Process and post approved credit card transactions to the appropriate general ledger accounts and accounting periods, reconcile statement totals, and prepare payments within established deadlines.
• Prepare and post journal entries, including expenditure corrections, account reclassifications, allocations, and accruals, with required documentation and approvals.
• Reconcile accounts payable, credit card liabilities, and other assigned general ledger accounts; research and resolve discrepancies.
• Maintain accurate financial transaction records and assist with annual vendor tax reporting, including Forms 1099.
• Support month-end and year-end closing by identifying outstanding liabilities, verifying expenditure cutoff, and preparing financial schedules and audit documentation.
• Perform assigned municipal accounting duties, including expenditure analysis,
• financial reporting, and reconciliation of departmental or project activity.
• Perform related work as required.

Qualifications, Education, and Experience

Minimum Qualifications

• Must possess or be able to obtain within 90 days of hire, a valid Texas Driver License and be eligible for coverage under the Citys vehicle insurance provider.
• At least four years of experience in accounts payable or a related field.
• A bachelors degree in business management, finance, accounting, public administration, or a related field.
• An equivalent combination of education and experience that provides practical knowledge of accounting principles, financial reporting, and compliance may be considered.

Knowledge, Skills, and Abilities

• Knowledge of accounts payable principles and practices, including invoice review, payment processing, vendor statement reconciliation, and vendor tax reporting.
• Knowledge of credit card statement processing, transaction reconciliation, supporting documentation requirements, and general ledger posting.
• Knowledge of governmental accounting principles, municipal finance operations, and expenditure accounting.
• Knowledge of journal entries, accruals, account classifications, general ledger reconciliations, and financial closing procedures.
• Knowledge of purchasing procedures, internal controls, approval requirements, and financial recordkeeping practices.
• Knowledge of accounting software, spreadsheet applications, and financial reporting tools.
• Skill in reviewing invoices, receipts, credit card statements, and supporting documentation for accuracy, completeness, and required approvals.
• Skill in preparing journal entries, reconciliations, financial schedules, and reports.
• Skill in researching financial transactions and identifying duplicate payments, missing credits, coding errors, and other discrepancies.
• Skill in using spreadsheets and financial systems to organize, analyze, reconcile, and post financial data.
• Skill in communicating clearly and professionally with vendors, cardholders, departments, and external partners.
• Ability to interpret and apply City purchasing policies, credit card procedures, accounting requirements, and internal financial controls.
• Ability to manage transaction volumes, maintain organized records, and meet payment, statement processing, and closing deadlines.
• Ability to collaborate across departments to obtain documentation and resolve transaction discrepancies.
• Ability to maintain confidentiality, protect sensitive financial information, and exercise appropriate professional judgment.

Additional Information

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Employment with the City of Kyle is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Selected candidates will be subject to a background investigation and a pre-employment drug screen and, depending on the position, may require a physical assessment upon the conditional job offer.

• Medical, Dental, and Vision
• UHC Rewards (earn up to $300 annually)
• Employee Assistance Program
• Crunch Fitness Employee Discount @ $29.99 (employee only)
• Health Savings Account (HSA) contributions from the City with qualifying medical plan enrollment
• Flexible Spending Health and Childcare Accounts (FSA) available
• Paid Vacation Leave: Three weeks (120 hours), accrued by pay period starting at date of hire (available for use after completion of a 6-month initial probationary period)
• Paid Sick Leave: Three weeks (120 hours), accrued by pay period starting at date of hire
• 14 paid holidays
• 2 paid personal days per fiscal year (prorated depending on hire date)
• Retirement plan includes a 7% contribution of an employees gross salary to the Texas Municipal Retirement System (TMRS) with a City contribution match of 2 to 1
• Optional 457b Deferred Compensation Plan through Empower
• Voluntary Life and AD&D Insurance plans offered for employee, spouse, and children
• Optional Plans: Cancer Coverage, Critical Illness, Accident, Hospital Indemnity, Wellness Benefit, Long-Term Care

Employer City of Kyle

Address 100 W. Center Street

Kyle, Texas, 78640

Website https://www.cityofkyle.gov/