Job Title: Sr. Subcontracts Administrator Job Family: Supply Chain Company: Paligen Technologies
Location: Tampa, FL (on site) The Sr. Subcontracts Administrator will be responsible for managing and overseeing the full lifecycle of subcontracts in support of Defense related programs. This includes solicitation, negotiation, award, administration, and closeout of subcontracts. Ensuring compliance with government regulations, applicable law and corporate policies while maintaining effective relationships with subcontractors and internal stakeholders are essential for success in this role. Primary Responsibilities: Solicitation and Source Selection: - Develop and issue Requests for Information (RFI), Requests for Proposals (RFPs) and Requests for Quotations (RFQs) to potential subcontractors.
- Evaluate responses, proposals and quotations, conduct source selection, negotiate terms and conditions, perform cost/price analysis etc.
Subcontract Award and Administration: - Draft, review, and negotiate subcontract agreements, ensuring compliance with FAR/DFAR and other regulatory requirements.
- Administer subcontracts, including modifications, ensuring timely delivery, quality, and performance.
- Ensure change management principles are upheld
Compliance and Risk Management: - Ensure adherence to all applicable laws, regulations, and internal policies.
- Identify and mitigate risks associated with subcontracts, including financial, schedule, and performance risks.
- Supports audits and other compliance and risk management initiatives.
Supplier Relationship Management: - Establish and maintain strong relationships with subcontractors, acting as the primary point of contact.
- Resolve issues and disputes, facilitating effective communication and collaboration between subcontractors and internal teams.
Documentation and Reporting: - Maintain accurate and complete subcontract files and records.
- Prepare and present reports on subcontract status, performance, and compliance to management, suppliers, and/or customer.
Continuous Improvement: - Participate and/or lead process improvement initiatives to enhance subcontracting practices and efficiency.
- Stay current with industry trends, best practices, and regulatory changes.
Cross-Functional Collaboration: Work closely with engineering, program management, contracts, planning and other departments. Qualifications: - Bachelor's degree in Business Administration, Supply Chain Management, or a related field. A Master's degree or professional certification (e.g., CPSM, CPCM) is a plus.
- Minimum of 7 years of experience in subcontract administration, procurement, or supply chain management, preferably in the defense or aerospace industry.
- Proven experience with FAR/DFAR and government contracting in complex large scale programs.
- Experience on modernization or facilitation programs in support of the DOD is preferred.
Skills: - Strong negotiation and analytical skills.
- Excellent written and verbal communication skills.
- Detail oriented and organized.
- Acts with integrity, works collaboratively, supports continual improvement.
- Proficiency in Microsoft Office Suite and ERP software systems, including implementation experience.
- Ability to manage multiple priorities, support complex programs, and work effectively under pressure.
- Ability to lead projects, support training and development of team.
- Represents company brand in a positive manner internally and externally.
Other Requirements: - Travel: <15%
- Work Environment: Office work environment
- Background Investigation / Drug Screen: Required
Paligen Technologies is an Equal Opportunity Employer. We value the unique skills and capabilities that our team members bring to our mission. We make all hiring and employment decisions based solely on individual qualifications, merit, and business needs. We strictly prohibit discrimination, ensuring a fair and objective selection process for all applicants.
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