Summary/objective The Engineering and Facilities (E&F) Planning Coordinator works closely with project team members, members of the leadership team and key customers to help deliver major organizational projects and key initiatives efficiently. The E&F Planning Coordinator manages the technical and administrative tasks, such as scheduling, resource forecasting and planning, document and information distribution, report collation and communication support. The E&F Planning Coordinator, Engineering/Facilities provides direct support to the Facilities and Engineering Team. This position is integral to the successful coordination, alignment, and management between the departments/disciplines related to engineering, design, fabrication, building operations (facilities), EH&S, radiation safety and cGMP quality regulations. You are an open minded, committed team player who is able to meet people where they are and utilize communication and tools to masterfully guide them to the goal. Words used to describe you include self-starter, resilient, exhibits patience and grace. You are energized by completing tasks well and on time, enabling teams to reach optimal outcomes. You are someone who lives and breathes keeping things organized and supporting others in being successful. Essential functions - Work independently and with members primarily in or related to the engineering/facilities, accelerator, EH&S, radiation safety including but not limited to project leads within the technical teams, and members in the leadership team..
- Maintain portfolio of medium complexity projects supporting manufacturing and continuous improvement.
- Development of templates and standards for electronic project tracking and resource estimation.
- Masterfully manage up, down, and across the organization to optimize outcomes and proactively contribute to a fun, nurturing, motivating culture.
- Provide information and regular support to stakeholders.
- Serve as point of contact for various working groups; Share relevant documentation and reports with project teams.
- Develop in-depth understanding of project scope and particulars i.e. timeframes, project teams, etc.
- Schedule project activities for internal team and contractors.
- Maintain senior leadership and execution level schedules for project success.
- Understand formal escalation and review processes.
- Provide support to project managers and business leaders.
- Thorough project documentation; Creating and reviewing of reports.
- Positively influence a diverse team of skilled professionals.
- Within the department and across the organization, foster a culture of respect, safety, quality, and continuous improvement aligning with the mission, vision, and values of the organization.
Competencies - Excellent communication and interpersonal skills - you know how to develop & maintain strong relationships with all levels/teams of the organization.
- Models the Niowave Values of Teamwork, Courage, Integrity, and Upright Zeal.
- Understand how to integrate into a new team/organization - appreciate the history of current state, know how and when to make suggestions, as well as using just the right pace to reach the improved future state.
- Understand your own communication and learning styles, assess others' styles, and are able to find the right path to connect the two.
- Exceptional technology skills - you find working with any software very comfortable and you easily adapt to new products; Highly efficient with MS Office products; Expert skill with project tracking such as MS Project and Smartsheet is essential.
- Extremely attentive to details, particularly with written communications, and PowerPoint presentations.
- Highly responsive and resourceful.
- Ability to anticipate needs and use good business judgment in escalating priority issues.
- Extremely confidential; experienced in handling highly sensitive information discreetly.
- Accountable, responsible, and able to work independently.
- Very flexible, able to pivot quickly as priorities change.
- Professional demeanor; calm, polite, kind, well-spoken.
Required education and experience - Bachelor's degree in engineering, business, management, or related field or equivalent combination of work experience, certifications and/or degree.
- 8+ years' experience supporting project teams and providing technical and administrative support to others.
Preferred education and experience - Formal training/experience in agile project management.
- Formal training/experience with Scrum and Lean project management framework and tools.
- Project management certification such as CAPM, PMP, PMI-ACP, or CSM.
- MS Office certification.
- Educational or work experience with manufacturing, engineering, information systems.
Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. - While performing the duties of this job, the employee is occasionally required to:
- Stand; walk; sit; stand and sit for prolonged periods
- Use hands and fingers to handle, or feel objects, tools or controls
- Vision abilities including near vision/acuity and visual color discrimination
- Talk and hear
- Reach with hands and arms
- Climb stairs
- Wear safety glasses, goggles, gloves, and Tyvek suit
- Ability to lift or move products and supplies, up to 25 pounds.
Position Type/Expected Hours of Work/Travel - Full-time position.
- Company's standard operating hours are Monday thru Friday 6a - 6p with production related activities requiring 24/7/365 shifts. This position is a part of shift work including nights, weekends, and holidays.
- Niowave has multiple locations within the Lansing area. Travel between locations is expected in the role.
.Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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