Sr. Payroll Specialist (Temporary Assignment)

Posting Details

Position Information

About MSM

Morehouse School of Medicine (MSM) is a place of distinction, serving as the nation's leading academic medical center for vulnerable populations. It's also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow's leaders.

We exist to:

• Improve the health and well-being of individuals and communities;
• Increase the diversity of the health professional and scientific workforce;
• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we're leading the creation and advancement of health equity. You will find a fulfilling career at MSM!

Posting Number NONAC3817 Job Title Sr. Payroll Specialist (Temporary Assignment) Position Title Sr. Payroll Specialist (Temporary Assignment) Position Type Non-Faculty Number of vacancies 1 Salary Commensurate upon experience Department Office of The Controller Position Summary

Position Summary

The Senior Payroll Specialist is a 4-6 month Temporary Assignment, that will be responsible for the accurate and timely processing of payroll while ensuring compliance with federal, state, and local regulations. This position serves as a subject matter expert for payroll processing and provides advanced support in payroll administration, payroll tax compliance, reconciliations, auditing, reporting, and support for system maintenance.

Payroll Processing

• Process biweekly and off-cycle payrolls accurately and within established deadlines.
• Review payroll input for completeness, accuracy, and compliance with organizational policies.
• Validate earnings, deductions, taxes, benefits, garnishments, and leave balances.
• Research and resolve payroll discrepancies in a timely manner.
• Calculate and process retroactive payments, supplemental payments, overpayments, and payroll adjustments.
• Utilize Banner Ellucian to support payroll processing and report activities.
• Review and audit employee job, compensation, and tax data interfaces between systems and support Workday implementation activities.
• Perform payroll reconciliations and identify system integration issues.
• Support system testing, upgrades, implementations, and configuration changes.
• Assist with payroll-related process improvements and automation initiatives.
• Perform payroll audits to ensure data accuracy and regulatory compliance.
• Reconcile payroll registers, tax reports, benefit deductions, and general ledger accounts.
• Investigate and resolve payroll variances and exceptions.
• Prepare audit documentation and support internal and external audit requests.

Compliance and Tax Administration

• Ensure compliance with federal, state, and local wage and hour regulations.
• Maintain compliance with IRS, Social Security Administration, and applicable state tax requirements.
• Process tax payments in the current system and support ADP tax services after go-live in January.
• Administer wage garnishments, tax levies, child support orders, and other involuntary deductions.
• Assist with year-end payroll activities, including Form W-2 preparation and reconciliation.

Customer Service

• Respond to employee and manager payroll inquiries professionally and promptly.
• Educate employees regarding payroll policies, taxation, deductions, and earnings calculations.
• Maintain confidentiality of payroll and employee information.

Knowledge, Skills, and Abilities

• Advanced knowledge of payroll laws and regulations.
• Strong understanding of payroll taxation and wage-and-hour requirements.
• Proficiency with Banner Ellucian Payroll and Workday Payroll.
• Strong analytical and reconciliation skills.
• Advanced Microsoft Excel skills, including VLOOKUP, pivot tables, and data analysis.
• Ability to manage multiple priorities and meet strict deadlines.
• Excellent problem-solving and critical-thinking skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.

Minimum Qualifications

• Minimum of 5 years of progressive payroll experience.
• Minimum of 3 years of experience processing payroll using Banner Ellucian and/or Workday.
• Experience processing multi-state payrolls.
• Experience with payroll tax compliance and reconciliations.
• Experience supporting payroll audits and year-end activities.

Preferred Qualifications

• Higher education payroll experience, faculty compensation, residence or graduate assistant payments, and grant-funded employees.
• Experience with payroll system implementations, upgrades, or conversions.

Closing Date Open Until Filled No Special Instructions to Applicants

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Quick Link https://careers.msm.edu/postings/24712 EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM's Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID-19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • What is the highest level of education you have completed?

• Terminal degree (Ph.D., Ed.D., J.D. or other) from a regionally accredited college or university

• Masters degree from a regionally accredited college or univeristy

• Bachelors degree from a regionally accredited college or university

• Associate's degree from a regionally accredited college or university

• High School diploma or GED

• My college degrees were conferred but are not accredited or recognized by the Dept. of Education

• • How many years of hands-on experience do you have using Workday Payroll, and what payroll functions have you performed within the system?

(Open Ended Question)

• • What is the largest number of employees for whom you have been directly responsible for processing payroll during a single pay cycle?

• Fewer than 500 employees

• 500-999 employees

• 2,500-4,999 employees

• 5,000 or more employees

• • What is your hourly salary requirement?

(Open Ended Question)

• • This position requires working onsite at Morehouse School of Medicine in Atlanta, Georgia. Are you willing and able to work onsite as required?

• Yes

• No

• • What is your date of availability?

(Open Ended Question)

Applicant Documents

Required Documents

• Curriculum Vitae or Resume

Optional Documents

• Cover Letter