Sr Finance Specialist

Job SummaryThe primary responsibilities of a Sr. Finance Specialist include maintaining financial records, processing purchase orders, managing claims and chargebacks, ordering supplies, preparing monthly statements, and providing general administrative and customer support.

Key Responsibilities

Vendor and Financial Account Management

Review, verify, and process vendor invoices for payment; maintain records of all vendor accounts and paymentsMaintain and balance external customer financial accounts, including deposits

Manage financial systems

Serve as the liaison between vendors and the organization to resolve disputes quickly and fairlyMaintain accurate records of claims, including supporting documentation such as correspondence with vendors, invoices, and delivery notesMonitor and review chargeback notifications received from banks or payment processors; analyze disputed transactions by reviewing transaction details, order history, communications with the customer, and payment informationWork closely with other departments to resolve financial discrepancies and provide support for financial decision-makingAnalyze financial data to identify trends, discrepancies, and opportunities for cost savings or improved financial processes

Reports and Statements

Prepare, distribute, and maintain a variety of reports, records, documents, correspondences, log sheets, and related documents

Purchasing and Supplies

Issue purchase orders for supplies according to office policies and procedures

Administrative and Customer Support

Provide general administrative, accounting, and customer service supportPerform data entry, faxing, typing, and filing in support of office functionsAnswer incoming telephone calls from the public and other county departments as needed, providing information and routing calls to the appropriate recipientRespond to inquiries and requests, providing information on county services, policies, and proceduresReceive, sort, and distribute mail and packages to the correct department or recipientSort and prepare out-going and inter-office mail, including monitoring postage meter usage for billingMonitor postage meter usage daily for billing purposes

Other Duties

Perform all work duties and activities following county and office policies, procedures, and safety practicesPerform other duties as assigned

Qualifications

Skills and Abilities:

Proficient in office equipment and software applications relevant to the role; Quickbooks, Microsoft Office, and Adobe software products, including Word, Excel, Publisher, Acrobat, and Illustrator

Knowledge of customer service procedures, techniques, and objectivesUnderstanding of accounting, bookkeeping, and cash handling practices and proceduresCommunicate clearly and effectively both, verbally and in writingFollow written and oral instructionsCollaborate constructively with colleagues and the public to deliver high-quality public serviceBuild and maintain strong working relationships with county staff, officials, vendors, and the publicRespond courteously to inquiries, even in challenging situations

Learn county functions thoroughly to provide accurate information and explain services, policies, and proceduresMaintain records, research data, and prepare clear reports, concise reports

Manage multiple tasks, handle interruptions, and meet deadlines

Special Qualifications

Valid driver's licenseSuccessfully complete a background check

Education and Experience

High school diploma or GED equivalency requiredFour years of accounting, bookkeeping, or general office experience preferredAn equivalent combination of experience and training may be considered

Essential Physical Abilities

Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, review and process documents, supervise the work and performance of others, and organize documents and materialsSufficient clarity of speech and hearing, or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in personSufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a multi-line telephone system, a personal computer, and standard office equipmentSufficient personal mobility, strength, agility, and physical reflexes, with or without reasonable accommodation, which permits the employee to work at a keyboard for an extended period, move or lift to 50 pounds, and work in an office environment

DisclaimerTo perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.

Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.