Sr Buyer, Supply Chain, Full Time, First Shift

This position serves as the central point of contact for assigned areas of responsibility and is responsible for processing and validating requests for capital equipment and complex supplies requested by hospitals, physician offices, surgery center and other business locations. Verifies purchase order confirmations, including pricing, unit of measure, and product availability, and follows up with Transaction Management or suppliers if confirmations are not received by the next business day.

Job Description

This position serves as the central point of contact for assigned areas of responsibility and is responsible for processing and validating requests for capital equipment and complex supplies requested by hospitals, physician offices, surgery center and other business locations.

Responsibilities

Purchasing Materials and Supplies

• Receives and reviews purchase requisitions for completeness, contract compliance, and adherence to organizational policies and procedures.
• Processes and routes orders for medical supplies, expedites open orders, facilitates product substitutions for backordered items, and verifies pricing against contractual agreements.
• Reviews non-catalog purchase requisition items to determine whether existing ERP system items should be utilized.
• Transfers orders to contracted suppliers when product conversions have been approved by Regional Resource Groups, local Product Conversion Committees, and department stakeholders to ensure compliance goals are met.
• Investigates and resolves pricing discrepancies, backorder issues, and supplier-related concerns in collaboration with customers and vendors.
• Addresses product quality concerns by troubleshooting issues reported by departments and working with suppliers to achieve resolution.
• Coordinates acceptance testing with suppliers and hospital departments, documents results, and follows through on outstanding issues until equipment functions according to specifications.
• Reviews, approves, and routes invoice discrepancies when invoices cannot be matched to purchase orders.
• Works closely with Finance to ensure accurate pricing, system data integrity, and compliance with contract pricing agreements.

Issue Resolution

• Enters manual and hard-copy order requests into the Lawson system to generate purchase orders.
• Verifies purchase order confirmations, including pricing, unit of measure, and product availability, and follows up with Transaction Management or suppliers if confirmations are not received by the next business day.
• Processes electronic requisitions and inventory control reorder recommendations to create purchase orders.
• Supports the product return process by obtaining all necessary documentation from vendors.

Vendor Relations

• Communicates with vendors regarding the procurement of supplies, equipment, and service contracts in accordance with organizational policies and procedures to ensure product accuracy, pricing, and delivery requirements are met.
• Collaborates with vendors to coordinate site preparation requirements for equipment installation, including electrical, biomedical, and utility needs.
• Schedules equipment deliveries and installations while ensuring all operational requirements are addressed.
• Coordinates equipment repairs and secures loaner equipment when necessary or requested.

Process Improvement

• Assists departments in identifying opportunities to improve product standardization, product content management, and item cross-referencing.
• Supports initiatives designed to improve purchasing efficiency, accuracy, and compliance.

Emergency Procurement

• Processes urgent and overnight orders to support critical operational needs.
• Responds promptly to end-user requests for emergency procurement and provides order status confirmation.
• Arranges same-day pickup or delivery of emergency products from local suppliers as needed.

Qualifications

Minimum Required: High School Diploma or GED ? Preferred: Bachelor's Degree In Business or Purchasing Management | None Required | Minimum Required: 3 - 5 Years Health care experience