Sr. Administrative/Financial Coordinator - GCOE Grants

Sr. Administrative/Financial Coordinator - GCOE Grants

• 492739
• Norman
• Finance, Grants & Business Operations
• College of Engineering
• S09

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Pay Range: Targeted Salary $60,400 annually, based on experience

Benefits Eligible: Yes

Work Schedule: Monday - Friday Standard / Fixed Schedule

Travel: Not required

Position Introduction:

Oversees and provides professional administrative support, financial management and budget planning for the College.

• Approves new hire and termination paperwork. Maintains personnel files and updates the incoming and outgoing grant funded employee information.
• Oversees records maintenance (inventory).
• Approves all grant related ePAFS, travel, and payroll expense transfers in PeopleSoft and run reports as needed.
• Manages approval process for payroll, leave accounting/reporting, and other financial matters.
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with federal, state, and university policies and regulations.

Assists with coordination and planning of program hosted events and programs/logistics, negotiates with contractors and vendors.

• Selects and trains assigned staff
• Coordinates and executes department events.
• Maintains budget administration, account reconciliation, Pcard management, and other departmental support.
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
• Prepares and reconciles Grant reports and check over cash balance in accounts.
• Provides faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.

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Required Education and Experience:

• Bachelor''s degree in Accounting, Finance, Business, Management, or related field.
• 24 months of office management, financial management, or related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor''s degree for a total of 72 months related experience.

Hiring Contingent Upon a Background Check: Yes