Sr. Administrative Assistant

Sr. Administrative Assistant

Salary

Depends on Qualifications

Location

Main Campus - Portales, NM

Job Type

Full time permanent

Job Number

2026-00131

Department

Academic Affairs

Division

College of Fine Arts

Opening Date

08/04/2026

• Description
• Benefits
• Questions

Position Overview

Position Summary:

Under the general direction of the Dean of the College of Fine Arts, the College of Fine Arts Senior Administrative Assistant will provide responsible administrative services for the unit, exercising independent judgment and initiative.

Requirements

Duties and Responsibilities:

• Perform routine administrative duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings
• Operate a personal computer to enter data, compile and type reports, and prepare letters and general correspondence
• Provide responsible administrative support in order to carry out the mission of the unit
• Maintain supervisor's appointment calendar and adjust schedules as needed for emergency or unforeseen events
• Arrange meetings and conferences: to include preparing agenda, reserving meeting rooms, assembling and summarizing information required for coverage of agenda items, preparing and distributing minutes reflecting business covered to appropriate individuals
• Review, sort, and distribute incoming mail
• Receive, screen, and, as necessary, refer telephone calls to appropriate offices
• Organize and maintain office files, including confidential materials
• Monitor budget information
• Make necessary travel and hotel reservations and assemble business materials needed
• Oversee and assign work to office assistants and review completed work
• Oversee and provide guidance to staff personnel in the unit
• May be required to oversee the unit's assessment system and/or website
• Work with department chairs and department administrative assistants to carry out the mission of the unit
• Data entry for FLAC process
• Regular and predictable attendance required
• Perform other related duties as assigned

Minimum Job Requirements:

A high school diploma or equivalent certificate and a minimum of two years' experience directly related to the duties specified are required.

Knowledge, Skills, and Abilities:

• Thorough knowledge of office management policies, methods, and procedures
• Ability to independently interpret a wide variety of policies and procedures
• Ability to write clear and concise reports
• Ability to gather data and complete routine assignments independently with general instructions
• Ability to plan and organize the workflow of the unit
• Ability to establish and maintain cooperative working relationships with faculty, administrators, and others
• Ability to work in an environment of constant interruptions via telephone and walk-in traffic

Working Conditions

Physical Demand and Working Conditions:

• Work is performed inside during normal work hours
• Work is sedentary in nature that at times requires exerting up to 10 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Occasionally requires up to 25 pounds of force to lift, carry, push, pull, or otherwise move objects.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge, skills, and abilities, and physical demands and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Application Review Date:

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Letter of Interest

Contact information for three references (blind or off-list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu, (575) 562-2235, or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .

Insurance

Insurance for Eastern New Mexico University is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan
• Dental insurance is offered through United Concordia, Delta Dental , and Blue Cross Blue Shield Dental
• Vision insurance is offered through Davis Vision.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

Retirement

Eastern New Mexico University participates with the New Mexico Educational Retirement Board (NMERB), Social Security, and Medicare.

The University also offers supplemental retirement plans. 403b and 457b plans are available through TIAA/CREF, AIG VALIC, Roth 403b and 457b plans are also available through TIAA/CREF.

Paid Time OffDuring the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month. During the second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. During the third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.

Employees must work for the University for three months before they are eligible to use annual leave. Temporary employees do not accrue leave.

Employee Educational Assistance Plan

Eastern New Mexico University offers a tuition waiver for regular employees and retirees. This program waives the tuition for three courses (up to nine credit hours) per semester. Employees spouses or children may be eligible to use the tuition waiver during any semester that it is not being used by the employee.

01

Ethical Conduct Section - Complaint with NM HB-128 Please type your name

02

Ethical Conduct Question (Compliant with NM HB-128) Have you ever been under investigation for, or found to have violated, any ethical rule or policy approved by a former employer?

• Yes
• No

03

Ethical Conduct Question (Compliant with NM HB-128) Have you ever been under investigation for, or have been found to have violated, any state or federal statute relating to child abuse or neglect, sexual misconduct, or any sexual offense?

• Yes
• No

04

Ethical Conduct Question (Compliant with NM HB-128) Have you ever had a professional license or certificate denied, suspended, surrendered or revoked due to a finding of child abuse or ethical misconduct or while allegations of child abuse or ethical misconduct were pending or under investigation?

• Yes
• No

05

Ethical Conduct Question (Compliant with NM HB-128) Please provide a list of current and former employers that were schools or that employed you in a position involving unsupervised contact with children or students. The list shall include the name, address, telephone number and other relevant contact information for each of the entities listed.

06

Ethical Conduct Question (Compliant with NM HB-128) By checking yes in this box, you authorize disclosure of information relevant to the ethical conduct questions and you authorize the release of related records by your previous employers, releasing them from any liability related to the disclosure or release of records.

• Yes
• No

Required Question

Employer Eastern New Mexico University

Address 1500 S. Ave. K, Station 21

Portales, New Mexico, 88130

Phone 575-562-2115

Website http://www.enmu.edu