Sr. Administrative Assistant

Job Title: Sr. Administrative Assistant
Location: East Hanover, NJ 07936
Duration: 06 months
Hybrid: 3 days onsite, 2 days remote

Note: Individuals who have previously held admin roles with client and have experience with client systems are highly preferred.

Job Description:

The Sr. Administrative Assistant provides high level administrative support the S&G Therapeutic Area Steering Heads.

The role requires a highly motivated, organized, self-directed individual who can handle a variety of sensitive and confidential matters in a professional, mature, and discrete manner.

He/she must also possess excellent communication and organizational skills, PC proficiency, a high attention to detail and quality, as well as strong initiative and execution capabilities.

Ability to manage multiple assignments with competing priorities in a fast-paced environment.

Must be a team player and willing to help other administrative staff and provide coverage when needed.

Major Accountabilities (Core Responsibilities):

Schedule appointments/manage calendars.

Make both domestic and global travel arrangements.

Process complex expense reports.

Coordinate internal/external meetings, videos and conference calls.

Handle confidential information and communication with all levels of management in a professional manner.

Follow-up on projects assigned to various managers to ascertain status and to assure timely completion.

Participate in various projects as required.

Technical Responsibilities:

Microsoft Office Suite

Ability to learn and manage systems such as Concur, SAP, and other job relevant software

Education & Experience:(Minimum / Desirable)

College or secretarial school certificate preferred.

High School degree required.

Languages: Fluent English (Oral and written)

Minimum 5-7 years related secretarial/administrative experience, preferably in a pharmaceutical environment.

Professional Requirements:

Excellent administrative skills including thorough knowledge of standard office procedures and protocols.

Must demonstrate ability to prioritize and handle multiple tasks in a timely fashion, with minimum supervision and efficient follow-up.

Must be proactive, efficient, customer focused and able to work under pressure with tight timelines.

Must be able to exercise independent judgment and interact effectively with internal and external customers, including international colleagues.

Must be proficient in all secretarial skills, i.e., office procedures, departmental organization and reporting structures, Microsoft Word, Excel. PowerPoint and Lotus Notes, Internet Explorer, Ariba, Concur, etc.

Must display team-oriented approach; Excellent interpersonal and written/oral communication skills required.

Stakeholder Engagement

Project Excellence

Proficiency with Microsoft Office Applications (Outlook, Teams, PowerPoint, Excel)

Planning & Project Management

Experience:

Administrative Support

Cross unit Collaboration

Values and Behaviors

Innovation by experimenting and delivering solutions

Quality by taking pride in doing ordinary things extraordinarily well

Collaboration by championing high performing teams with diversity and inclusion

Performance by prioritizing and making things happen with urgency

Courage by speaking up, giving and receiving feedback

Integrity by advocating and applying high ethical standards every day