Sponsored Projects Financial Manager

Posting Details

Position Details

Position Type Administrative Working Title Sponsored Projects Financial Manager Classification Title Manager College/Division Office of the Provost Department Grants & Sponsored Research Hiring Unit Work Location Negotiable Appointment FTE (%) 1.00 Position Terms/Mo 12 Full/Part time Full Time Annual Salary $65,400 - $69,500

Position Summary

Department Summary

The Office of Sponsored Projects & Grants Administration (SPGA) helps faculty members and students find and manage funding streams for prospective research, from start to finish. The office identifies opportunities for financing projects, assists in developing and submitting proposals, and manages awards. By facilitating applied research and projects, the office ensures that the ideas sparked across disciplines-often carrying the potential to be forces of change-have the support and collaboration necessary to thrive.

For additional information, please visit: https://www.oit.edu/sponsored-projects-grants-administration

Position Summary

The Sponsored Projects Financial Manager (SPFM) is a key partner in the financial and administrative management of externally funded projects from proposal development to closeout. This position is responsible for - financial management of awards, provides strategic financial oversight of OIT's sponsored projects portfolio, ensures compliance with sponsor and institutional requirements, and supports principal investigators (PIs) and departments in effectively managing sponsored project resources. The position works closely with Business Affairs Office (BAO) grant accounting to prepare and monitor grant related accounting transactions. The position is responsible for the financial management of grants and sponsored projects, including ensuring compliance with Federal and State laws and regulations, the rules and regulations of funding agencies, the terms and conditions of grants/awards, as well as Oregon Tech policies and procedures.

In addition, this position is responsible for preparation and submission of required financial reports and other progress and activity reports as required by sponsoring agencies. The Sponsored Projects Financial Manager (SPFM) works with BAO grant accounting to ensure that invoices are submitted in a timely fashion and that supporting documentation is accurate and properly recorded. The SPFM advises principal investigators, faculty and administrators on fiscal matters as they relate to grants and contracts; performing various analysis, developing special reports, as needed, and providing faculty training on grant budget development and management. The SPFM maintains accurate and complete financial and administrative documentation for sponsored projects and serves as a resource for accurate and complete information on grants and contracts cost preparation and post award administrative and financial support to principal investigators, project directors and sponsors.

The position reports to the Director for Sponsored Projects and Grants Administration, while working collaboratively to manage the cost preparation and post-award administration and management of grants. The position will also work collaboratively with the University Development Office and the university Foundation to assist in development-funded projects.

Through collaboration with the Assistant Director of the Business Affairs Office (BAO), the SPFM ensures all grants/projects are set up in the University financial system according to the sponsor-approved budget guidelines, cost sharing companion accounts are established to segregate expenditures and that grant close-outs are performed in accordance with written University procedures. The SPFM also maintains fiscal records and reports required for cost sharing to sponsors.

This position will be located onsite at one of Oregon Tech's campuses. Campus location is negotiable between Portland-Metro (Wilsonville, OR) and Klamath Falls.

Minimum Requirements Additional Requirements

• Bachelor's degree in business, Accounting, Finance, Public Administration, or related field
• Three years' experience in a business-related field. Or financial management, accounting, grant, or sponsored projects administration
• Ability to work in a complex environment where collaboration and teamwork are essential to success.
• Detail oriented with strong analytical, organizational, and problem-solving skills
• Experience with preparing journal entries, posting from journals to general ledger, or preparing original general ledger entries.
• Experience reconciling accounts and financial transactions.
• Experience delivering training or guidance to non-financial audiences
• Ability to work with minimal supervision.
• Ability to provide responsive, faculty-centered support and customer service.
• Ability to plan, prioritize tasks, and organize well to meet expected outcomes and deadlines.
• Thorough knowledge of and competency in the use of Microsoft Office Suite.
• Excellent verbal and written communications skills.
• Experience with Enterprise Resource Planning (ERP) systems (e.g., Ellucian Banner or similar higher education systems)
• Knowledge of or ability to understand Office of Management and Budget (OMB) circulars applicable to sponsored projects.
• Ability to regularly travel between the Klamath Falls and Portland-Metro campuses and to other locations for meetings, workshops, negotiations, trainings, and Oregon Tech sponsored programs functions.
• Ability to effectively and respectfully work, communicate, and collaborate in multicultural and inclusive settings.

Preferred Qualifications

• Master's Degree or CPA
• Three years' accounting and/or financial management experience.
• Knowledge of SmartSheet.
• Knowledge of Uniform Guidance (2 CFR 200)
• Experience in higher education or research administration

Application Information

Recruitment Type External Application Screening Begins 09/01/2026 Job Posting Close Date Special Instructions to Applicant

The initial review of applications will begin September 1, 2026. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration.

Applications are exclusively collected through the Oregon Tech Job Board and will require the inclusion of the following elements:

Required Documents

• Resume
• Cover Letter
• Professional References List

For additional information or support, please contact the Office of Human Resources: oithr@oit.edu

Background/Pre-Employment Check

Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory background check, motor vehicle check, physical abilities check, and/or any other conditions of employment contained in the vacancy announcement.

AA/EEO Statement

Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law.

Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resource at 541-885-1028 or oithr@oit.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter
• Professional References List

Optional Documents