Specification Writer

Job Title: Specification WriterJob Description

The Specification Writer develops, edits, and maintains technical specifications for sports lighting and related infrastructure projects. This role focuses on creating CSI-format specifications that comply with industry standards, codes, and project requirements, while closely aligning with the design intent. You collaborate with cross-functional teams and external stakeholders to deliver accurate, consistent, and competitive specification packages that support successful project delivery in the sports architecture and construction sectors.

Responsibilities

• Develop, edit, and maintain detailed technical specifications for sports lighting and related infrastructure projects.
• Create CSI-format specifications that comply with industry standards, codes, and project-specific requirements.
• Collaborate with engineering, sales, and project management teams to develop comprehensive, project-specific specification packages.
• Review project plans, drawings, and contract documents to ensure consistency between specifications and design intent.
• Provide specification support to business development and sales teams for client pursuits and new project opportunities.
• Work directly with architects, engineers, consultants, and owners to address specification-related questions and clarify requirements.
• Research industry standards, codes, and emerging technologies to maintain best-in-class specification content.
• Manage and update master specifications, specification libraries, and supporting documentation to ensure they remain current and accurate.
• Participate in quality assurance and quality control reviews to verify the accuracy, completeness, and consistency of specifications.
• Support value engineering efforts while maintaining required project performance criteria and design quality.
• Monitor specification trends and competitive positioning within the sports construction and lighting industries.
• Ensure code compliance and alignment with architectural plans, construction documents, and procurement requirements.

Essential Skills

• 10+ years of experience as a Specification Writer, Architectural Specifier, Technical Writer, Project Architect, or in a closely related role.
• Strong knowledge of CSI MasterFormat and established practices in construction documentation and specification development.
• Proven experience reviewing construction drawings, project manuals, and contract documents for accuracy and consistency.
• Solid understanding of construction methods, materials, and building systems used in architectural and sports-related projects.
• Exceptional written communication skills with the ability to produce clear, precise, and technically accurate documentation.
• Demonstrated ability to manage multiple projects and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite for document creation, editing, and collaboration.
• Experience using specification management tools to organize, maintain, and update specification libraries.
• Ability to interpret architectural plans and construction documents to align specifications with design intent.
• Strong attention to detail and commitment to quality assurance in technical writing and documentation.

Additional Skills & Qualifications

• Background in architecture, construction, or sports facility design is highly beneficial.
• Experience with code compliance and procurement processes in construction projects.
• Familiarity with sports architecture and sports lighting projects is a plus.
• Ability to collaborate effectively with cross-functional teams including engineering, sales, and project management.
• Comfort working directly with architects, engineers, consultants, and project owners to resolve technical questions.
• Interest in monitoring industry trends and competitive positioning within sports construction and lighting.
• Motivation to work in a start-up style environment within a sports architecture-focused organization.

Work Environment

This role operates within a sports architecture-focused firm that offers a start-up feel while being part of a larger organization in the sports turf and construction space. You work closely with engineering, sales, project management, architects, and consultants in a collaborative, fast-paced environment that emphasizes innovation, quality, and responsiveness to client needs. The position involves extensive work with digital tools, including Microsoft Office Suite and specification management software, and regular interaction with construction documents, architectural plans, and technical standards. The culture values initiative, attention to detail, and continuous improvement of specification content to stay competitive in the sports construction and lighting industries.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay and Benefits

The pay range for this position is $43.27 - $48.07/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Aug 27, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.