Specialist, Transcript Evaluator
Salary
$45,843.00 - $57,304.00 Annually
Location
Durham, NC
Job Type
Full-Time Staff
Job Number
26-27-00025
Division
Student Services
Department
Admissions, Registration, and Records
Opening Date
08/14/2026
Closing Date
9/13/2026 11:59 PM Eastern
FLSA
Non-Exempt
- Description
- Benefits
- Questions
Description
Do great things! Durham Technical Community College is hiring a Transcript Evaluator Specialist . The Admissions, Registration, and Records Transcript Evaluator is responsible for coordinating a comprehensive system of transcript evaluation for students transferring to Durham Tech. The Transcript Evaluator determines a student's eligibility for transferable credit through the examination of external transcripts.
Examples of Duties
- Serve as a college expert on information regarding the transferability of external courses and their equivalents at Durham Technical Community College.
- Evaluate incoming external transcripts (transcripts originating from other high schools, colleges, and universities, domestic or international) to determine and officially record equivalent transfer credit in accordance with Durham Technical Community College's, Southern Association of Colleges and Schools', and Department of Education's policies and regulations.
- Determine if external transcripts originate from accredited high schools, colleges, and universities, domestic or international.
- Ensure that transfer credit is accurately, and completely recorded in the student information system (Colleague) to support degree audit and advising.
- Ensure proper security for Durham Tech's student educational records in accordance with the Family Educational Rights and Privacy Act (FERPA), state law, NC Community College System regulations, and college policies and procedures.
- Utilize, re-design, and implement processes to scan, document image, and automate transcript evaluation tasks in Colleague, Durham Tech's student information system.
- Maintain current knowledge and communication with external liaisons at high schools, colleges, and universities to stay up to date on course descriptions, number systems, and other information necessary to provide accurate transcript assessment.
- Maintain current knowledge and communication with the curriculum dean, internal program directors, division heads, college advisors, and other college personnel to stay up to date on Durham Tech's course descriptions, pre-requisites, course number systems, and other advising or course information necessary to provide accurate external transcript assessment.
- Participate and maintain current knowledge via on-going professional development for transcript evaluation functions in Colleague and other technical support concerns.
- Manage student and advisor electronic, and written correspondence with specific regard to transcript evaluation and transfer credit activities.
- Provide support to students or advisors who have questions or concerns about transcript evaluation.
- Develop and maintain a web-based college manual with specific written procedures on the receipt, evaluation, and recording of external transcripts.
- Serve as backup for all other Admissions, Registration, and Records office functions including, but not limited to printing internal student transcripts as needed, processing admission applications, entering and processing graduation applications, and assisting with grades or class rosters.
- Provide reception coverage in the Admissions, Registration, and Records office when appropriate.
- Assist with registration and graduation ceremony activities.
- Participate as part of the unit's team in planning and decision making for the Admissions, Registration, and Records office.
- Create and manage databases, spreadsheets, queries, and electronic communication that support the operations of the department and transcript evaluation processes.
- Create a positive relationship with visitors and ensure the interaction is welcoming, efficient, and a satisfying experience.
- Additional duties shall include other appropriate activities as assigned by the assistant registrar, assistant dean, dean, the vice president, and/or the president.
Minimum Qualifications
Associate's degree in office administration, office systems, records management, information systems, or related field with at least three years work experience
in transcript evaluation, electronic records management, and customer service.
Preferred Qualifications :
Bachelor's degree (or higher) in office administration, office systems, records management, information systems, or related field with at least Two years' experience in transcript evaluation, electronic records management, and customer service
Supplemental Information
- An affinity for organization, accuracy and efficiency in a fast-paced environment.
- Excellent interpersonal skills, organizational skills, customer service skills, attention to detail, effective oral and written correspondence, and public relation skills.
- Experience with college student information systems, specifically Colleague, Banner or Datatel.
- Proficiently use Microsoft Office Suite.
- Excellent interpersonal skills, organizational skills, attention to detail, effective oral and written correspondence, and public relation skills.
- Ability to work with a diverse student population.
- Understanding of the mission, goals, and objectives of a community college.
Physical Demands:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The physical and mental demands described as follows are representative of those that must be met by an employee in performing the essential functions of this job:
- Ability to sit and stand for long periods of time;
- Ability to lift, at times, up to 10 lbs.;
- Sufficient visual acuity and manual dexterity to use a computer for extended periods of time;
- Ability to express or exchange ideas through oral communication and to hear vocal responses within office range;
- Infrequent travel between buildings on campus, to other campuses, or locally or out-of-town to attend conferences.
Normal Working Hours:
A minimum of a 40-hour workweek as determined with the supervisor to allow the employee to fulfill the assigned duties and responsibilities, including occasional evening and weekend hours. Summer schedules may vary to enable four-day or four-day and four-and-one-half-day workweeks.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
To learn more details, visit our Employee Benefits and Retirement page.
01
Which statement below best describes the highest level of education you have completed?
- Less than High School
- High school graduate, diploma or the equivalent (GED)
- Associate degree
- Bachelors degree
- Masters degree
- Doctorate degree
02
Do you have an Associate's degree or higher in office administration, office systems, records management, information systems, or a related field with at least three years of experience in transcript evaluation, electronic records management, and customer service; or Bachelors degree or higher in office administration, office systems, records management, information systems, or a related field with at least two years of experience in transcript evaluation, electronic records management, and customer service?
- Yes, I have an Associates Degree with 3 years of experience
- Yes, I have Bachelors Degree with 2 years of experience
- No, I do not have an Associates or higher with at least 3 years of experience
Required Question
Employer Durham Technical Community College
Address 1637 East Lawson Street
Durham, North Carolina, 27703
Phone 919-536-7244-5101
919-536-7200
Website https://www.durhamtech.edu/