Specialist, Project Financial Management

Specialist, Project Financial Management Level 3

Reports to Lead, Project Financial Management

Key responsibilities

• Provide support to client record management tasks, working closely with Clients & Markets Team and Operations.
• Daily receipting and collections processes, providing timely updates to Finance regarding working capital.
• Support Project Managers and Commercial Team with timely follow-up of unpaid invoices, escalating concerns to appropriate business leaders.
• Preparation of accurate and timely invoices based on Project Manager requests.
• Ensure billing details are in line with contractual entitlements including bill rates, payment terms and client project or purchase order references.
• Preparation of credit notes and invoice adjustments, ensuring all approval requirements are met.
• Manage client portal registration details, uploading of invoices for payment, and reviewing client portals for confirmation of scheduled payment dates.
• Respond to billing and collections inquiries in a timely and professional manner.
• Manage Timesheet Administration queries, providing guidance to workers to resolve simple timesheet problems.
• Ensure data integrity and accurate financial information is maintained in ERP. • Ensure compliance with business rules and procedures (governance).
• Identify opportunities for increasing value addition support to the business and seek efficiencies or automated solutions to manual or transactional tasks. • Partner with stakeholders across Finance to provide a coordinated service to the business.
• Participate in 6 monthly regression testing of Workday Financials platform to ensure system integrity with these regular updates
• Liaise with Workday IT support team for emerging and known issues within workday business processes relating to Projects and Time Tracking
• Other ad-hoc tasks that may be assigned by the stakeholders, Lead PFM, Q2C Team Leader, and Finance Shared Services Manager