Specialist III - Accounts Payable/Receivable
Job Status: UNTIL FILLED Posting Date: 10/23/2026 Posting Number: 013875 Location: Accounting Position Title: Specialist III - Accounts Payable/Receivable Wage/Hour Status: Non-Exempt Reports To: Director of Accounting
Primary Purpose:
Work under close supervision and follow established procedures to maintain accounting records.
Qualifications: Education/Certification:
- High School Diploma or GED
Special Knowledge/Skills:
- Knowledge of basic accounting procedures
- Ability to use personal computer and software to develop spreadsheets and to word processing
- Proficiency in use of calculator and office machines
- Ability to communicate effectively
Experience:
- One year accounting experience at clerical level
- Such alternatives to the above qualifications as the administration may find appropriate and acceptable.
Major Responsibilities and Duties:
- Cash Receipts Skyward data entry for all district deposits, verifying the correct account code and tax amounts.
- Bank corrections Skyward data entries, research and communications with campus/departments.
- Maintain Cash Receipt records.
- Maintain department Cash Log and prepare miscellaneous bank deposits.
- AP weekly entry of invoices and check run for specific vendors.
- Review of vendor statements to ensure accounts are accurate and up to date on assigned vendors.
- Creating and posting of online district checks register.
- Monthly review of DP and Pcard activity to audit for duplications.
- Provide one on one training with new and existing staff as needed.
- Contact district personnel and vendors to correct or obtain information as needed.
- Input accounting data into automated accounting system using personal computer.
- Prepare correspondence using personal computer.
- Keep informed of and comply with state and district policies and regulations concerning primary job.
- Receive and distribute to appropriate accounting personnel all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
- Point of contact for electronic AP invoices and communications.
- Contact district personnel and vendors to correct or obtain information as needed.
- Scan and file office copies of checks, requisitions, invoices, purchase orders and other documents as required.
- Keep documentation up-to-date by maintaining accurate file room records.
- Electronically review coding on all district requisitions and PO's to ensure coding accuracy and consistency.
- Back up for coordination of armored car services, review of monthly billings, banking supplies, posting of online checks register and the coordination of Donation Log
- Performs other duties as the superintendent, CFO, Executive Director of Finance, or Director of Accounting may require.
Supervisory Responsibilities:
None.
Customer Care Skills:
- Provide professional communication with students, parents, community members, staff and other professionals at all times.
- Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to appropriate staff.
- Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of "going the extra mile" for others.
- Ensure all requests for information are dealt with in an appropriate timeframe.
- Create and maintain a welcoming, service-oriented environment toward all internal and external customers
Mental Demands/Physical Demands:
- Lifting: Occasional light lifting and carrying (less than 15 pounds)
- Environment: May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel
- Mental Demands: Work with frequent interruptions, maintain emotional control under stress
- Tools/Equipment Used: Standard office equipment including personal computer and peripherals
- Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
- Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Salary: Pay Grade AS05, $22.55 - $26.89 hourly rate, commensurate with experience according to District salary schedule. Days: 226 Start Date: 2026-11-02 00:00:00.000