Specialist III - Accounts Payable
Job Status: UNTIL FILLED Posting Date: 10/05/2026 Posting Number: 013864 Location: Accounting Position Title: Specialist III - Accounts Payable Wage/Hour Status: Non-Exempt Reports To: Director of Accounting / Executive Director of Finance/CFO
Primary Purpose:
Work under close supervision and follow established procedures to maintain accounting records and to verify coding accuracy on DP's and PO's according to policy and procedures.
Qualifications: Education/Certification:
- High school diploma or GED
Special Knowledge/Skills:
- Knowledge of basic accounting procedures
- Ability to use personal computer and software to develop spreadsheets, databases and do word processing.
- Proficiency in use of calculator and office machines
- Ability to communicate effectively
Experience:
- One year accounting experience at clerical level
- Such alternatives to the above qualifications as the administration may find appropriate and acceptable
Major Responsibilities and Duties:
- Receive and distribute to appropriate accounting personnel all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
- Point of contact for electronic AP invoices and communications.
- Contact district personnel and vendors to correct or obtain information as needed.
- Scan and file office copies of checks, requisitions, invoices, purchase orders and other documents as required.
- Keep documentation up-to-date by maintaining accurate file room records.
- Electronically review coding on all district requisitions and PO's to insure coding accuracy and consistency.
- Maintain department Cash Log, prepare miscellaneous bank deposits and take to the bank.
- Pick up deposit slips and statements from bank.
- Receive incoming calls, answer questions, and direct calls to the proper party.
- Maintain department's office supply inventory, receive and verify orders to be distributed.
- Input accounting data into automated accounting system using personal computer.
- Back up for coordination of armored car services, review of monthly billings, banking supplies, posting of online checks register and the coordination of Donation Log.
- Prepare correspondence using personal computer.
- Keep informed of and comply with state and district policies and regulations concerning primary job.
- Provide clerical support to Director of Accounting and accounting staff.
- Performs other duties as the superintendent may assign.
Supervisory Responsibilities:
None.
Customer Care Skills: Mental Demands/Physical Demands:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel
Mental Demands: Work with frequent interruptions, maintain emotional control under stress.
Salary: Pay Grade AS05, $22.55 - $26.89 hourly rate, commensurate with experience according to District salary schedule.
Days: 226 Start Date: 2027-01-04 00:00:00.000