Specialist, Grant Services Center

Posting Details

Position Information

Posting Number 201104844 Position Title Specialist, Grant Services Center State WI Employment Status Full Time Position Status Regular If Limited Term (End Date of Assignment, Project, or Grant) Position Type Staff Job Family Operations and Administrative Services # Hours Per Week 37.5 Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We're always looking for highly talented individuals to join our team - people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide.

This is your next opportunity to join an organization that invests in their employees' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The Specialist, Grants Services Center role is responsible for monitoring award progress, reporting status updates to Principal Investigators (PIs), facilitate or initiate appropriate transactions, and flagging future issues or deadlines for the PIs. They will also field questions from PIs and provide guidance on policies / procedures including a check against unallowable expenses. Individuals will be skilled users of all institutional information and reporting systems and may be responsible for designing, implementing, and maintaining tools and procedures to standardize and load balance the work and output. This role acts as the primary customer service resource for principal investigators (PIs).

Duties and Responsibilities

• Communicate clear summaries of awards on a regular basis with the investigator and appropriate staff through reports, etc. Complete and submit any necessary forms (Salary Authorizations, Budget Modifications, Expense Transfers).
• Ensure accurate tracking of funding, expenditures, and balances of grant accounts. Inform and assist the grant holder with resolution of over- and under-expenditure issues. Review Labor Distribution and Limited Term Reports for accuracy. Ensure budgets are loaded for new/carryover accounts.
• Prepare financial projections and spending forecasts.
• Troubleshoot grant-related payment and accounting issues with Accounts Payable and other central offices to ensure timely and accurate processing. Remain aware of the University's policies and procedures with respect to grant expenditures.
• Serve as the primary liaison between PIs and research administration offices.

Required Knowledge, Skills and Abilities

• High school diploma or GED
• At least three years of related experience.
• Excellent organization and communication skills.
• Ability to manage multiple projects simultaneously.
• Interpret sponsor guidelines and university policies.

Preferred Knowledge, Skills and Abilities

• Bachelor's degree
• Familiarity with project administration and or grant management.
• Project administration/management experience.

Department Research & Sponsored Prgs Posting Date Closing Date Special Instructions to Applicants EOE Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• References

Posting Specific Questions

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