Specialist - District Payroll Transportation

Reports To: Associate Director, Employee Services, Transportation

Duty Days: 238 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS05

Date Created: 06/2026

Qualifications:

College hours (preferred), high School diploma or GED (required)

Accounting experience (preferred)

Commercial Driver's License (CDL) with appropriate endorsements

School Bus Driver Certification or able to obtain with six months of hire date

Pass annual physical in accordance with state law

Negative result on drug and/or alcohol tests administered as pre-employment, random, post-accident and/or reasonable suspicion basis, in accordance with federal law and district policy

Two Years' school bus driving experience (preferred)

Able to read and interpret maps and routes

Able to climb in and out of all school bus emergency exits

Expertise in the following: calculator, personal computer, Microsoft Excel, district payroll software and Google documents

Ability to work within deadlines and handle frequent interruptions

General understanding of payroll and accounting (terminology and procedures)

Proficient at keyboarding, word processing and file maintenance skills

Ability to receive and give written and verbal instructions

Ability to work with sensitive information and maintain confidentiality Excellent organization, communication and interpersonal skills

Good analytical problem-solving skills, and detail oriented

Primary Purpose:

Accurately coordinate and manage payroll functions for drivers, including daily monitoring of the district's payroll timekeeping system and provide support for coaches and staff on trip documentation. Safely transport students to and from school and district sanctioned activities. Always act in the best interest of the district, the students and the community supporting both the administrative and operational needs of the Transportation Department.

Major Duties and Responsibilities:

• Assist in the semi-monthly payroll cycles for Transportation Department employees, ensuring accurate balancing of hours, pay, and deductions, and correcting errors within payroll deadlines.
• Process pay adjustments for drivers and staff, including adjustments related to extended leave, trip hours, billing of schools and schedule changes.
• Serve as the department's point of contact for absence and timekeeping systems, ensuring accurate transfer and reconciliation of absences and time records.
• Process personal business, vacation, and other leave requests for Transportation Department employees in accordance with district policy.
• Maintain current and organized payroll, personnel, and trip-related files for all Transportation staff.
• Assist employees with payroll-related paperwork, including wage reporting, direct deposit forms, deduction changes, and general payroll inquiries.
• Process all Transportation Department new hires, resignations, and terminations, ensuring accurate onboarding and offboarding entries are made in districts timekeeping system.
• Input coach batches into the district's timekeeping system.
• Provide support, as needed, to other positions in the transportation system.
• Operate any Katy ISD school bus and related equipment in a safe and efficient manner while following all traffic laws, district policies, district regulations and Transportation Department regulations.
• Perform other duties as assigned.

Equipment Used:

Radio communication equipment, multi-line phone system, personal computer, copier/fax/scanner, calculator. School buses, emergency equipment (triangle reflectors, fire extinguisher, bodily fluids kit, etc.).

Working Conditions:

Work with frequent interruptions, maintain emotional control under stress. Continual sitting. Repetitive hand and arm motions. Occasional exposure to noise, frequent exposure to extreme temperatures (both hot and cold), vehicle fumes, and dust. Frequent walking, standing, twisting, climbing stairs, stooping, bending, grasping/squeezing, wrist and shoulder flexion/extension.

The foregoing statements describe the general purpose and responsibilities assigned to this

job and are not an exhaustive list of all responsibilities and duties that may be assigned or

skills that may be required.