Specialist Commercial PMO

3+ years of relevant professional experience, preferably supporting projects or programs in pharmaceutical, biotech, healthcare, or a related regulated environment. Maintain accurate project documentation, including project plans, RAID logs, decision logs, meeting notes, and status reports.

Our Client, a Pharmaceuticals company, is looking for a Specialist Commercial PMO for their San Diego, CA location.
 
Responsibilities:

• Project Planning & Coordination
• Develop and maintain project plans for assigned projects and workstreams.
• Track milestones, deliverables, dependencies, deadlines, and owners.
• Coordinate activities across cross-functional project teams.
• Maintain work breakdown structures and detailed implementation plans.
• Monitor progress against approved plans and proactively flag potential delays.
• Support project leads and Commercial PMO leadership in maintaining alignment to scope, objectives, and timelines.
• Risk, Issue & Dependency Management
• Maintain project risk, issue, action, decision, and dependency logs.
• Proactively identify emerging project risks and execution barriers.
• Partner with project stakeholders to document mitigation and contingency actions.
• Monitor mitigation plans and follow up with owners on outstanding actions.
• Escalate material risks, issues, or dependencies to project and PMO leadership.
• Stakeholder & Meeting Coordination
• Coordinate project meetings and cross-functional working sessions.
• Develop agendas and organize materials to support effective project discussions.
• Facilitate routine project meetings and document key decisions, actions, owners, and due dates.
• Follow up with stakeholders to ensure timely completion of commitments.
• Support alignment and information flow across Commercial functions and project stakeholders.
• Status Reporting & Communication
• Develop clear and concise project status updates using established PMO reporting standards.
• Maintain visibility to project health, milestones, accomplishments, upcoming activities, risks, and decisions.
• Consolidate cross-functional inputs into project-level reporting.
• Identify items requiring leadership visibility or escalation.
• Support development of materials for project governance and leadership meetings.
• Budget & Resource Tracking
• Support tracking of project budgets, forecasts, purchase orders, and vendor spend, as applicable.
• Monitor actual and planned project costs and flag potential variances.
• Track resource needs and identify potential capacity constraints.
• Support vendor coordination, timelines, deliverables, and project documentation.
• Provide project-level information to support resource and budget decisions by PMO and project leadership.
• Change Management & Business Readiness
• Incorporate agreed change management and business readiness activities into project plans.
• Track communication, training, stakeholder engagement, and implementation readiness activities.
• Coordinating with functional leads to monitor readiness against implementation milestones.
• Identify potential readiness or adoption risks and escalate concerns.
• Support implementation and post-launch activities, including lessons learned.
• PMO Governance & Documentation
• Apply established Commercial PMO processes, templates, tools, and governance standards.
• Maintain accurate project documentation, including project plans, RAID logs, decision logs, meeting notes, and status reports.
• Ensure project materials are current and accessible to appropriate stakeholders.
• Support project closeout and lessons-learned activities.
• Identify opportunities to improve PMO tools, templates, and processes.

 
Requirements:

• Bachelor's degree in business, STEM, life sciences, or related discipline required.
• Advanced degree preferred.
• 3+ years of relevant professional experience, preferably supporting projects or programs in pharmaceutical, biotech, healthcare, or a related regulated environment.
• Experience working with cross-functional teams preferred.
• Commercial pharmaceutical experience preferred.

 
Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

Why Should You Apply?

• Health Benefits
• Referral Program