3+ years of relevant professional experience, preferably supporting projects or programs in pharmaceutical, biotech, healthcare, or a related regulated environment. Maintain accurate project documentation, including project plans, RAID logs, decision logs, meeting notes, and status reports.
Numbers & Facts
Location
San Diego, CA
Description
Our Client, a Pharmaceuticals company, is looking for a Specialist Commercial PMO for their San Diego, CA location.
Responsibilities:
Project Planning & Coordination
Develop and maintain project plans for assigned projects and workstreams.
Track milestones, deliverables, dependencies, deadlines, and owners.
Coordinate activities across cross-functional project teams.
Maintain work breakdown structures and detailed implementation plans.
Monitor progress against approved plans and proactively flag potential delays.
Support project leads and Commercial PMO leadership in maintaining alignment to scope, objectives, and timelines.
Risk, Issue & Dependency Management
Maintain project risk, issue, action, decision, and dependency logs.
Proactively identify emerging project risks and execution barriers.
Partner with project stakeholders to document mitigation and contingency actions.
Monitor mitigation plans and follow up with owners on outstanding actions.
Escalate material risks, issues, or dependencies to project and PMO leadership.
Stakeholder & Meeting Coordination
Coordinate project meetings and cross-functional working sessions.
Develop agendas and organize materials to support effective project discussions.
Facilitate routine project meetings and document key decisions, actions, owners, and due dates.
Follow up with stakeholders to ensure timely completion of commitments.
Support alignment and information flow across Commercial functions and project stakeholders.
Status Reporting & Communication
Develop clear and concise project status updates using established PMO reporting standards.
Maintain visibility to project health, milestones, accomplishments, upcoming activities, risks, and decisions.
Consolidate cross-functional inputs into project-level reporting.
Identify items requiring leadership visibility or escalation.
Support development of materials for project governance and leadership meetings.
Budget & Resource Tracking
Support tracking of project budgets, forecasts, purchase orders, and vendor spend, as applicable.
Monitor actual and planned project costs and flag potential variances.
Track resource needs and identify potential capacity constraints.
Support vendor coordination, timelines, deliverables, and project documentation.
Provide project-level information to support resource and budget decisions by PMO and project leadership.
Change Management & Business Readiness
Incorporate agreed change management and business readiness activities into project plans.
Track communication, training, stakeholder engagement, and implementation readiness activities.
Coordinating with functional leads to monitor readiness against implementation milestones.
Identify potential readiness or adoption risks and escalate concerns.
Support implementation and post-launch activities, including lessons learned.
PMO Governance & Documentation
Apply established Commercial PMO processes, templates, tools, and governance standards.
Maintain accurate project documentation, including project plans, RAID logs, decision logs, meeting notes, and status reports.
Ensure project materials are current and accessible to appropriate stakeholders.
Support project closeout and lessons-learned activities.
Identify opportunities to improve PMO tools, templates, and processes.
Requirements:
Bachelor's degree in business, STEM, life sciences, or related discipline required.
Advanced degree preferred.
3+ years of relevant professional experience, preferably supporting projects or programs in pharmaceutical, biotech, healthcare, or a related regulated environment.
Experience working with cross-functional teams preferred.