Specialist, College & Community Events

Specialist, College & Community Events

Date Posted: Friday, Aug. 21, 2026

Closing Date: Sunday, Sept. 6, 2026

Department: Marketing & Communications

Position: 105606

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Responsibilities

DESCRIPTION:The Specialist, College & Community Events supports the logistics and operational execution of college and community events under direction, coordinating materials, scheduling, inventory, and on-site setup and breakdown. Maintains event calendars, records, and supply inventories, and processes purchasing, vendor, and service requests. Serves as a point of contact for event supplies and assists with volunteer coordination to help ensure smooth event delivery.ESSENTIAL FUNCTIONS: Assists with the planning and implementation of college and community events by coordinating assigned logistics, schedules, and event-related activities.Maintains the department's events calendar of activities, planning documents, electronic files, and event records to ensure accurate and timely information. Serves as the primary point of contact for college employees requesting event materials, promotional items, and branded merchandise, coordinating requests and maintaining inventory records.Maintains the inventory, organization, storage, and distribution of event equipment, promotional materials, branded items, and event supplies, ensuring resources are available for scheduled events.Coordinates assigned event logistics, including event materials, room setup requests, service requests, equipment needs, and communications with internal support departments, external vendors, and service providers, for smaller College events and assigned projects.Processes event-related purchase requisitions, purchase orders, invoices, work orders, and service requests while maintaining event budget records and purchasing documentation.Assists with on-site event operations, including event setup, breakdown, troubleshooting, inventory reconciliation, and ensuring assigned event activities are completed according to established plans and specifications.Serves as backup for designated departmental administrative functions, including purchase requisitions, payroll processing, and other operational support, as assigned.Conducts research relating to event venues, production, themes, supplies, equipment, and college's best practices to support event planning and continuous improvement May represent the Marketing and Communications department at external partner events.Assists with recruiting, scheduling, and coordinating employee and student volunteers supporting College and community events.Performs other duties as may be required or assigned.REQUIRED QUALIFICATIONSAssociate's degree from a regionally or nationally accredited institution.Two (2) years of experience in event implementation, planning, coordination, marketing, or a closely related field, which may include experience gained through internships, cooperative education programs, or employment in corporate, nonprofit, or educational institution settings. Administrative experience.DESIRED QUALIFICATIONSBachelor's degree from a regionally or nationally accredited institution in Events Management, Marketing, Business Management or related areas. KNOWLEDGE, SKILLS AND ABILITIESStrong Microsoft Office skills (Outlook, Word, PowerPoint, Excel) and the ability to become proficient in Adobe Acrobat and videoconferencing applications including Teams/Zoom.Ability to learn internal applications used by multiple departments and staff members to facilitate events and projects.Excellent verbal, written and interpersonal communication skills.Demonstrates a professional, courteous demeanor.Demonstrates initiative and ability to work independently.Ability to prioritize and organize multiple projects and meet deadlines.Committed to working in a multicultural environment.Excellent organization skills and attention to details.Excellent problem-solving and analytical skills.Strong facilitation and coordination skills.Demonstrated ability to work collaboratively in a team environment.WORK ENVIRONMENT AND SPECIAL CONSIDERATIONSFrequently works flexible hours, including early mornings, evenings and occasional weekends.Must be able to travel with own transportation between buildings, campuses and other local destinations.Must be able to perform physical tasks associated with event setup and breakdown, including the ability to lift and carry items up to 30 pounds and push or move equipment weighing up to 50 pounds, unassisted. Work may require frequent standing, walking, bending, and reaching, as well as safe handling of event materials and equipment in accordance with applicable safety guidelines and procedures.Works inside in an office environment and outside for certain events.This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisors.This position is eligible for Veteran's Preference.

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Pay Benefits and Work Schedule

Are you ready to grow your career and make an impact in changing the lives of our students? Seminole State College of Florida has a great opportunity to join our growing team of diverse faculty and staff!We offer competitive pay with a beginning salary of $38,095 commensurate with education and experience exceed the required qualifications, plus an attractive total rewards package including:Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks)A variety of paid health and life insurance coveragesWellness incentives and free gym membership at the Raider Fitness CenterFRS retirement and other optionsProfessional Development and Paid TuitionFree on campus parking

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Conditions of Employment

Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver''s license check, previous employment and references.

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How to Apply

REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date): ResumeCover LetterTranscripts showing the date of degree conferral; this applies to Seminole State College employees as well as external candidates (unofficial copies accepted for application purposes). Please note: Official Transcripts are REQUIRED upon hire.Letters of recommendation are strongly encouraged.TO ATTACH ADDITIONAL DOCUMENTS: From the Seminole State College Home page, scroll to the bottom and click on EmploymentClick on Complete or Review an Existing ApplicationSelect either Sign In with existing username and password or New User to create an account Click on My Job Applications to view applied jobs, resumes and attachmentsClick on the + under My Cover Letters and Attachments to attach documents. This position is eligible for Veteran's preference. To claim Veteran''s Preference, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application.

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Equal Employment Opportunity

Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans' or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.

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Other Information

VETERANS'' PREFERENCESeminole State College of Florida adheres to Florida's Veteran's Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant's military service background when filling job positions not covered by Veteran's Preference laws.To claim Veteran''s Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans'' Preference.HOLDERS OF DEGREES FROM INSTITUTIONS OUTSIDE THE USA:Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services. This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.

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