Specialist, Accounts Payable Supplier and Processing

Summary

The AP Supplier and Processing Specialist is responsible for the creation, maintenance, validation, and governance of supplier and business partner data within SAP and Coupa. This role supports critical Accounts Payable controls by ensuring supplier information is accurate, complete, properly documented, and compliant with company policies and audit requirements.

The position requires strong attention to detail, sound judgment, and the ability to manage sensitive supplier data, including banking and tax information. The AP Supplier and Processing Specialist will collaborate closely with Procurement, business stakeholders, and external suppliers to support the supplier onboarding process, supplier updates, invoice processing readiness, and fraud prevention controls. In addition, the resource will respond to inquiries received through AP shared mailboxes and process invoices for entry in Coupa on an as needed basis and as time permits.

General Description Duties & Responsibilities

• Create, update, and maintain supplier and business partner primary data in SAP and Coupa

• Validate supplier banking information using established company procedures and third-party verification tools

• Review and validate supplier tax documentation, including W-9 and related TIN information

• Perform outbound supplier verification calls using independently sourced contact information to confirm banking and supplier details

• Ensure supplier records are accurate, complete, and compliant with internal controls and audit requirements

• Review and process supplier change requests, including banking updates, address changes, and payment term updates

• Maintain detailed documentation and audit support related to supplier validations and approvals

• Support fraud prevention and risk mitigation activities related to supplier data management

• Collaborate with Procurement, Accounting, and business stakeholders to resolve supplier setup and maintenance issues

• Assist with responding to inquiries made to the AP email box and processing invoices in Coupa for approvals and payment on an as needed basis

• Ensure timely completion of requests while maintaining data accuracy and compliance standards

• Support reporting, data analysis, and reconciliation activities as needed

• Participate in process documentation, knowledge transfer, and continuous improvement initiatives

Qualifications

Required experience

• Strong Microsoft Excel skills required

• Strong attention to detail and organizational skills

• Ability to manage multiple priorities in a fast-paced environment

• Strong verbal and written communication skills

• Ability to work independently while collaborating effectively within a team environment

• Demonstrated professionalism, discretion, and sound judgment when handling confidential information

Preferred Experience

• Experience in Accounts Payable, supplier primary data management, procurement operations, or shared services preferred

• Experience working in SAP and/or Coupa preferred

• Experience validating banking and supplier information preferred

Required Education

Associate degree or bachelor's degree in accounting, finance, business administration, or related field a plus

Salary Range

$75,000 - $95,000