Special Services Secretary

Position Description: In general the Special Services Secretary will provide administrative support and assistance by supplying information and producing correspondence necessary for the Special Services Department. Skills required include knowledge of personal computers to enter data, draft, revise and print letters, tables, reports, and other materials as necessary. In addition, the candidate must have experience with a Special Education Database and excellent organizational skills.

Qualifications: Education & Experience

• Associates Degree Preferred.
• One to three years of experience directly related to the duties and responsibilities specified.

Job Description: Reports to: Special Services Coordinator

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

In general the Special Services Secretary will perform a wide variety of secretarial assignments which are sometimes confidential in nature. Skills required include knowledge of personal computers to enter data, draft, revise and print letters, tables, reports and other materials as necessary.

Duties and Responsibilities:

• Provide administrative support and assistance by supplying information, maintaining files, scheduling appointments/meetings, and producing correspondence/documentation necessary for the Special Services Department.
• Accurate record-keeping of special education students' confidential information, using Schoolbrains Database for report writing and meeting planning.
• Arrange Team, Parent/Teacher, and Transition Meetings for the Special Services Department. This procedure includes calling parents, sending letters home, making reminder calls, being aware of both the parents' and teachers' schedules and time constraints.
• Schedule students' evaluations, coordinating appointments with outside evaluators.
• Compile data gathered at the Team Meetings to update individual student records and generate IEP's using Schoolbrains Software.
• Maintain the Special Services files. During the Summer, enter incoming 9th Graders' information into the computer and rearrange graduating files in order to accommodate the new students, plan for upcoming year's IEP meetings, perform end of school year functions, and begin new year functions/planning.
• Attend Special Services Department meetings.

Minimum Education & Experience:

• Associates Degree.
• One to three years of experience directly related to the duties and responsibilities specified.

Hourly Rate: $20.00 -$22.50 per hour

Full Year, Union Position

Candidates must submit an application with the following items:

• Letter of Introduction expressing reasons for your interest in the position
• Current resume
• Three letters of recommendation
• Cori Form and Fingerprinting Required

LETTERS OF APPLICATION ARE TO BE SUBMITTED TO: Gary Linehan, Principal Old Colony Regional Vocational Technical High School District 476 North Avenue Rochester, MA 02770

Date of Posting: 10/22/26 Closing Date: Until Filled.

• EQUAL OPPORTUNITY EMPLOYER-