Special Projects Coordinator

Duties and Responsibilities

Essential Functions:

• Residency Program Administration: Manages daily operations of the GPRD program, including scheduling, documentation, and resident communications. Coordinates onboarding, orientation, and rotation planning for residents placed at FFH and other community-based organizations (CBOs). Ensures residency site assignments and training activities meet CODA accreditation standards.
• Grant Management: Oversees the allocation, utilization, and reporting of grant funds in accordance with organizational and federal funder requirements. Ensures compliance with all grant terms, including Health Resources and Services Administration (HRSA) deliverables.
• Project Oversight and Performance Monitoring: Manages grant-funded initiatives, ensuring timely execution and alignment with strategic objectives and the HRSA-approved BRUSH project work plan. Tracks key performance indicators to assess project effectiveness and recommends improvements. Maintains accurate records and prepares performance and impact reports for internal and external stakeholders.
• Stakeholder Engagement: Fosters strong relationships with grant providers, site partners, and internal teams. Coordinates communication across project teams to ensure transparency and alignment. Provides routine updates to stakeholders on project progress and outcomes.
• Program Evaluation and Compliance: Monitors patient service metrics and analyzes resident survey data to assess program impact. Prepares reports for funders and internal leadership and support documentation for CODA accreditation. Maintains awareness of regulatory requirements and ensures ongoing compliance.
• Sustainability and Strategic Development: Supports the development of infrastructure to sustain program initiatives beyond initial grant periods. Assists in finalizing and managing sub-awards and expanding CODA-approved residency sites serving underserved populations.

Common Expectations:

• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.

Travel Requirements:

• Estimated Amount: - Travel required. Visits to approximately 7 community sites