Special Projects Coordinator – Elementary Program

Job Description

POSITION: Special Projects Coordinator –Elementary Program

REPORTS TO: Deputy Chief Program Officer - Elementary

POSITION TYPE: 12-month

START DATE: Immediate

COMPENSATION: $24.34 – $28.60/hour, Home Office Grade 3

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.  

Some quick stats about us:

• 21,000 Students
• 2,600 Team Members
• 16 Secondary Campuses
• 12 Elementary Campuses
• 91% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 99% Students Who Are Accepted to a 4-Year University
• 85% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options  within Houston’s city limits serving our increasing population.

THE OPPORTUNITY

YES Prep needs a dynamicSpecial Projects Coordinator for the Elementary Programs Teamto make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, and build transformative relationships.

To put it simply, you will maximize the efficiency of the Elementary Program Teamthrough the guidance of the Deputy Chief Program – ElementaryOfficer by providing high-level administrative, project, and operational support.

THE ROLE

When you join the YES Prep team, some of the work and responsibilities will include:

Manager Support

• Managing manager’s calendar, includingcoordinating meeting invites, setting up check-ins, organizing collaboration meetings, scheduling campus observations, and rearranging calendar to accommodate non-negotiable requests;
• Coordinating travel for manager (working with travel agent, ensuring payment is made, etc.);
• Drafting emails and system staff, family, and external stakeholder communication on behalf of managerand team;
• Preparing reimbursements and reconciling P-Card statements for manager;
• Assisting manager in hiring exceptional teammates, including screening candidates, communicating with candidates, communicating with the YES Prep Talent Team, and supporting logistics and planning to host candidates for selection day(s);
• Analyzing and preparing data for manager to support meeting participation and information sharing;
• Supporting manager in leading cross-functional collaboration meetings with leaders, campus staff, external stakeholders, etc.;
• Developing systems to help manager prioritize actions, meetings, and projects that will ensure focus on organizational and school goals.

Projects

• Supporting event coordination and logistics, including student, family, and staff events and meetings;
• Assisting manager in planning team retreat logistics and execution, including preparing meeting materials, coordinating with presenters, readying rooms and technology, ordering meals as needed, setting up surveys to capture feedback on the event, etc.;
• Providing support in executing system-wide strategies that promote goal achievement and student outcomes (campus support, campus visits and observations, data dives, etc.);
• Overseeing and managing a variety of high priority projects, as well as completing ad-hoc projects, requests, and analysis;
• Assisting with creation of surveys for internal stakeholders and corresponding automated flows.

Team Support

• Assisting manager with leading team meetings, including helping manager set up meeting topic request systems, agenda creation, note-taking, action-step tracking, developing resources necessary for meeting topics, coordinating with topic presenters to ensure topic is prepared for the meeting, etc.;
• Coordinating strategic meeting logistics as needed (including campus observations and visits) between manager, team, and campus team;
• Ensuring deadlines are met by teammates for systemwide, team, and internal Home Officeexpectations and required actions and helping manager track required actions as needed;
• Assisting manager’s direct reports with administrative tasks as assigned by manager;
• Creating and organizing presentation and meeting materials, such as agendas, PowerPoint slides, documents, and related materials;
• Collaborating with the Director of School Projects to ensure files and resources are saved in the appropriate place and shared with applicable stakeholders, including internal team resources, campus-facing resources, etc.;
• Sitting on the Schools Support Team with the Director of School Projects and other members of the Schools Team who serve in support capacities to collaborate and align on information, projects, tasks, etc.;
• Assisting deputy in monitoring teammate goals and priorities.

Additional Tasks

• Tracking budget and spending for the current fiscal year;
• Assisting in developing the budget for the upcoming fiscal year;
• Purchasing items for team and ensuring all Finance Procedures and Policies are followed by self and team;
• Following guidelines for updating family-facing webpages;
• Leading team in logistical and organization of Teacher Assistant Content Day;
• Supporting teammates in preparing travel and mileage reimbursement submissions;

• Additional duties as assigned.

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:

THE MUST HAVES

• Associate’s degree from an accredited educational institution
• 3 years of experience in an administrative or operations role

• A record of achievement and accuracy in previous work
• Ability to work outside of normal hours and on weekends

• Openness to giving and receiving frequent feedback
• Initiative to create solutions and get results when a playbook doesn’t exist
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Creates and maintains positive working relationships on a teamand/or in a highly collaborative environment
• A dedication to learn, grow, and develop as a professional

THE MUST HAVE BELIEFS 

• Belief in and commitment to the mission and core values of YES Prep Public Schools 
• Desire to disrupt systemic status quos in education 
• Willingness to go above and beyond to disrupt said status quos 
• Passion to develop resiliency through a relentless pursuit of jaw-dropping results 
• Conviction that high expectations + high accountability = high performance and high growth 

THE NICE TO HAVES

• Bachelor's degree from an accredited four-year educational institution
• Bilingual (Spanish)
• Multitasking of concurrent projects expertise
• Risk management experience
• At least one year of nonprofit or educational experience
• At least one year of project management experience

THE PERKS

• Compensation – This position is an exempt, salaried position; offers commensurate with experience.

• Health and Supplemental Insurance – A $0 monthly medical option or a $24 monthly option that includes $50 YES Prep Paid Health Savings Account contribution, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.

• Retirement Plans – Participation in Teacher Retirement System of Texas and an optional 457b Retirement Plan.

• Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.

• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.

• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

• Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place To Work in 2018, 2019, 2021 and 2025. We won the  2012 Broad Prize for Excellence in Urban Education   and were a 2016 finalist as well.

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.