Nestled in the heart of Temecula Wine Country, South Coast Winery Resort & Spa is a premier destination for wine country hospitality, events, celebrations, and unforgettable guest experiences. We are seeking a Special Events Coordinator to join our team and help bring exceptional events to life.
The Special Events Coordinator plans, coordinates, promotes, and executes special events at South Coast Winery Resort & Spa. This position works closely with Marketing, Sales, Catering, resort departments, vendors, clients, and community partners to ensure each event is organized, memorable, and delivered with a high level of service.
The ideal candidate is highly organized, detail-oriented, proactive, and passionate about hospitality and creating exceptional guest experiences.
ESSENTIAL RESPONSIBILITIES
- Plan and coordinate event timelines, deadlines, logistics, staffing, and event requirements.
- Collaborate with internal departments to develop event programs, schedules, speakers, vendors, and participant needs.
- Serve as an on-site event representative, directing staff and outside vendors and resolving issues as they arise.
- Coordinate event setup, registration, attendee tracking, presentations, materials, equipment, and post-event evaluations.
- Work closely with Sales, Catering, Marketing, and resort leadership to ensure seamless event execution.
- Coordinate catering, meeting space, audiovisual equipment, and other operational requirements.
- Develop event budgets and cost estimates, track spending, and monitor adherence to established budgets.
- Conduct property tours and interact with prospective clients and event customers.
- Support the development and implementation of event planning procedures and processes.
- Coordinate talent, including musicians, bands, DJs, speakers, vendors, and other event participants.
- Assist with event invitations, RSVP lists, registration materials, presentations, and promotional collateral.
- Create and coordinate event e-blasts and social media promotional drivers in partnership with Marketing.
- Provide event information and updates for website promotion and ensure event information remains current.
- Help promote South Coast Winery Resort & Spa and Carter Estate Winery & Resort within the local community.
- Coordinate follow-up communications with clients, speakers, vendors, sponsors, and volunteers.
- Maintain the resort's event calendar and coordinate special meetings.
- Stay informed on hospitality and event-industry trends and incorporate relevant information into event planning.
- Represent the resort at outside functions as needed.
- Perform other duties as assigned by the Marketing Manager.
Established in 2011, Carter Hospitality Group, LLC. is a family-owned hospitality company with 4 hotels and resorts as well as 3 wineries across the United States. Based in Orange County, California, the company manages and owns a portfolio of luxury properties including South Coast Winery Resort & Spa, Temecula, California; Carter Estate Winery and Resort, Temecula California; and Carter Creek Winery Resort & Spa, Hill Country, Texas. Carter Hospitality Group also serves as the owner-franchisee for Radisson Hotel Orlando Lake Buena Vista South, Orlando Florida. The company also owns the South Coast Winery in Temecula California, Carter Estate Winery in Temecula California and the Carter Creek Winery in Hill Country, Texas. For More information, visit us at CarterHospitality.com.
Purpose
Enriching lives by crafting exceptional environments and experiences.
Niche
We design, build and care for unique settings where communities thrive and memorable experiences come to life.
We are an Equal Employment Opportunity employer.