Administrative Certification, Communication Skills, Cross-Functional, Detail Oriented, Documentation, Educational Evaluation, Federal Laws and Regulations, Flexible Spending Accounts, Follow Through, Leadership, Maintain Compliance, Multitasking, Onboarding, Organizational Skills, Primary School, Process Management, Progress Reports, Record Keeping, Special Education, State Laws and Regulations, Team Player, Time Management, Training/Teaching, Workflow Analysis
BHA Academy is seeking a highly organized and detail-oriented Special Education Process Coordinator to oversee special education compliance, documentation, and communication across our Academy program. This role is essential in ensuring IEP timelines, student records, referrals, and district partnerships are managed accurately and in compliance with state and federal regulations.
You'll serve as a key point of contact for families, school districts, and internal teams-helping ensure students receive the services and support they need while keeping processes organized and on track.
Key Responsibilities
Oversee the special education process from referral through placement
Manage IEP timelines, reevaluations, progress reports, and compliance deadlines
Review and maintain student records and documentation
Serve as primary contact for school districts regarding IEPs, timelines, and records
Coordinate referrals, intakes, and onboarding
Support teachers and clinicians with scheduling, reminders, and procedural guidance
Assist with MAP-A, DLM, and other special education assessments
Monitor compliance with IDEA and Missouri special education requirements
Identify workflow gaps and partner with leadership to improve systems
Qualifications
Bachelor's in Special Education required (Master's or administrative certification preferred)
Current Missouri Special Education teaching license or administrative certification
3-5 years of special education experience preferred
Strong knowledge of IDEA, IEP/BIP documentation, timelines, and compliance
Experience working with multidisciplinary teams
Excellent organization, communication, and attention to detail
Strong professional judgment and ability to manage multiple deadlines
What We're Looking For
Highly organized and process-driven
Strong communicator with families, districts, and teams
Detail-oriented with excellent follow-through
Comfortable managing multiple priorities in a fast-paced school environment
Passionate about supporting students and ensuring quality services
Full-Time Benefits
Medical, Dental & Vision through BCBS (6 plan options)
401(k) with company match
HSA & Flexible Spending Account options
Short- & Long-Term Disability
PTO & Sick Time accrue starting Day 1
$100 monthly wellness spending account after 90 days
OnDemand Pay (access pay when needed)
Referral bonuses
Why BHA Academy?
Join a mission-driven team committed to helping students thrive. At BHA Academy, you'll play a meaningful role supporting special education services, strengthening partnerships, and helping create positive outcomes for students and families.
Starting Salary: Our compensation is competitive within the market. The starting rate for this position begins at $62.099.11 annually, with your final offer based on a combination of your education, relevant experience, and overall qualifications.