Special Education CLIMB Mainecare Billing Specialist

Special Education CLIMB Mainecare Billing Specialist JobID: 3982 Position Type: Management/Hourly-Non-exemptDate Posted: 10/29/2026Location: McMahon Elementary School Additional Information: Show/HideCLIMB MaineCare Billing SpecialistLewiston Public SchoolsJob TitleCLIMB MaineCare Billing SpecialistDepartmentSpecial Education CLIMB ProgramReports ToDirector of Special Education and CLIMB DirectorsApproved ByJake Langlais, Superintendent of SchoolsDate EffectiveOctober 2, 2026StatusFull-time, hourly Pay Range$22.30 $30.00 per hourPosition SummaryJoin an innovative team of educators supporting students with special needs in a specialized setting attached to a community school. To meet the needs of students with complex learning and developmental needs, Lewiston Public Schools has established CLIMB, a multidisciplinary intensive education program that provides individualized programming while encouraging students to benefit from their peers and giving them access to naturalistic teaching settings.The MaineCare Billing Specialist supports the Director of Special Education and the CLIMB Directors by working with MaineCare, Kepro [now Acentra Health], and third-party billing agencies to make sure billing practices follow state and local regulations. The role offers opportunities for leadership and collaboration across disciplines to coordinate care and secure reimbursement for eligible services.Essential Requirement: AvailabilityThe employee must be available and able to work five (5) days per week, Monday through Friday, according to the CLIMB program calendar. This is an essential function of the position, not a preference.Billing deadlines and treatment plan timelines run continuously, including during the program's 6 weeks of summer services. Regular, predictable attendance is therefore required, along with summer professional learning days.Essential Duties and ResponsibilitiesOther duties may be assigned.Student records and eligibilityKeep all student information confidential.Activate students in the billing database who receive services eligible for reimbursement.Keep a highly organized system to track and request all required forms in the MaineCare database, including parent forms.File and maintain records, and make sure they are stored in compliance with MaineCare regulations.Treatment plans and billingOversee Individualized Treatment Plan (ITP) timelines for CLIMB students, and make sure review meetings are scheduled on time.Convert ITPs into billing sheets.Maintain the district's Atrezzo and Lumea accounts and records.Staff training and monitoringTrain BHPs, service providers, and special educators on creating and posting billing sessions, and certify their billing sessions.Monitor BHPs' and service providers' posting of sessions and activities.Communication and complianceCommunicate regularly with the Director of Special Education and the CLIMB Directors about the status of session and activity postings.Communicate with MaineCare, Kepro [now Acentra Health], and third-party billing partners such as EDMS and Atrezzo.Stay current on billing practices and regulations through DHHS and MaineCare newsletters and email groups, professional development, and networking with local agencies and providers.CommunicationGood teamwork starts with professional communication that supports a safe and structured environment for students and staff.Written: Legible, professional, and always in the best interest of students.Verbal feedback: Delivered in many ways throughout the day and intended to improve skills and job knowledge.Following direction: Directions and recommendations from the Directors and school administration are followed to the greatest extent possible.With colleagues: Communication is appropriate to the setting and the audience present.Supervisory ResponsibilitiesNone. Trains and monitors BHPs and service providers on billing documentation, without formal supervisory authority.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily, including the availability requirement. The requirements below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or experienceHigh school diploma or GEDProficiency with Microsoft Word and Excel[Experience with medical or MaineCare billing preferred]Completed criminal history record check (fingerprinting), as required by Maine lawKnowledge, skills, and abilitiesKnowledge of, or ability to learn, MaineCare billing rules and documentation requirements for school-based services.Ability to learn billing and authorization systems such as Atrezzo, Lumea, and EDMS.Strong organizational skills and attention to detail for tracking forms, deadlines, and records.Ability to train and give clear feedback to staff on billing documentation.Ability to keep student health and education information strictly confidential.Clear, professional written and oral communication.Ability to build effective working relationships with staff, families, and outside agencies.Ability to perform duties in line with all district requirements and School Committee policies.Compensation and BenefitsPay ranges from $22.30 to $30.00 per hour. Full-time employees receive a robust benefits package:Health, dental, vision, and life insuranceFlexible spending accountMaine Public Employees Retirement System (MainePERS), plus a 403(b) plan with matchingPaid time off and 15 paid holidaysParental leaveEmployee assistance programProfessional development assistance and tuition reimbursementFlexible schedule optionsPhysical Requirements and Work EnvironmentThe physical demands below are essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform them.Regularly sit, talk, and hear.Use a computer and keyboard for extended periods.Occasionally stand, walk, bend, and reach, including to file and retrieve records.Occasionally lift and move up to [10] pounds, such as files and paper.Use close vision for detailed data entry and record review.Work takes place mainly in an office within the CLIMB program, with regular contact with classrooms and program staff. The noise level is usually moderate. The employee manages multiple deadlines and regularly handles confidential student health and education records.ADA StatementThe information in this job description is provided for compliance with the Americans with Disabilities Act (ADA). It is not an exhaustive list of the duties performed in this position. Employees in this role may perform additional duties, and additional duties may be assigned.Equal Employment OpportunityLewiston Public Schools is an equal opportunity employer. It provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment based on race, color, religion, sex, sexual orientation, gender identity or expression, physical or mental disability, age, ancestry, national origin, genetic information, protected veteran status, whistleblower activity, previous assertion of a workers' compensation claim, or any other characteristic protected by federal, state, or local law, including the Maine Human Rights Act.This policy covers all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Federal Nondiscrimination NoticeLewiston Public Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs, activities, or employment. It provides equal access to the Boy Scouts and other designated youth groups. This notice is provided in accordance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and the Age Discrimination Act of 1975.