Special Assistant to the President

Special Assistant to the President

Salary

$157,142.88 - $165,000.00 Annually

Location

1570 E. Colorado Blvd., Pasadena, CA

Job Type

Classified Administrator

Job Number

10917

Department

Presidents Office

Opening Date

10/12/2026

Closing Date

11/2/2026 11:59 PM Pacific

Probationary Period

None. At-Will Employment.

Work Shift

Manager / Supervisory Schedule

Salary Schedule/Range

Contract Management

• Description
• Benefits
• Questions

The Special Assistant to the President/Superintendent serves as a critical team member in the President's office. This role emphasizes expertise in research, analysis, communication, marketing, and specialized support. The Special Assistant ensures efficient and effective operations by assisting the President in key functions, enhancing outreach, and promoting the colleges mission and vision.

ESSENTIAL DUTIES:

Research & Analysis

• Conduct comprehensive research on current education trends, grant opportunities, and initiatives to guide strategic decisions.
• Analyze data and reports to present findings, recommendations, and actionable insights.
• Monitor and assess the effectiveness of current college initiatives, recommending changes when necessary.

Communication

• Draft speeches, correspondence, and reports on behalf of the President.
• Serve as a liaison between the President and internal and external stakeholders, ensuring seamless communication.
• Prepare and present briefings for the President on crucial topics and upcoming engagements.

Marketing & Outreach

• Collaborate with the college's marketing department to enhance the institution's branding, positioning, and visibility.
• Coordinate with internal and external partners to host events, workshops, and other promotional activities.
• Aid in the development and execution of marketing campaigns targeted at prospective students, alumni, and partners.

Fundraising & High-Level Events:

• Assist in coordinating fundraising initiatives and campaigns, working closely with the institutions Foundation's office.
• Coordinate with the Foundation and the marketing and communications team to create compelling fundraising materials and outreach strategies.
• Monitor and report on fundraising goals for the president.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in logistical arrangements for special high-level events where the President is the primary representative or host.
• Ensure all documents, presentations, and materials for high-level events are prepared and available, adhering to the institutions standard and the Presidents expectations.

Specialized Support

• Manage and prioritize the President's personal calendar, ensuring a balance between internal and external commitments.
• Prepare necessary documents, presentations, and materials for board meetings, conferences, and other events.

Other Duties

• Represent the President in meetings and functions as necessary.
• Coordinate special projects and initiatives as directed.
• Stay informed of pertinent state, federal, and local regulations and legislation that may impact the college.

EDUCATION AND EXPERIENCE:

Required

• Bachelor's degree in Education, Public Administration, Business, or related field required
• Minimum of 3 years of experience in an administrative policy, communication or research role, preferably within an educational institution

Preferred

• Master's or higher in Education, Public Administration, Business, or related field preferred.
• 5 years of experience in an administrative policy, communication or research role, preferably within an educational institution

KNOWLEDGE, SKILLS AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

• Exceptional analytical and problem-solving skills.
• Strong written and oral communication skills.
• Proficient in marketing techniques and tools.
• Demonstrated ability to handle sensitive and confidential information.
• Ability to manage multiple tasks simultaneously and adapt in a fast-paced environment.

CORE COMPETENCIES

• Research and Analytical Skills
• Communication Skills
• Marketing and Outreach
• Organizational and Time Management Skills
• Project Management
• Interpersonal and Relationship-Building Skills
• Discretion and Confidentiality
• Strategic Planning and Support

SALARY:

$13,095.24 - $13,750.00 monthly

$157,142.88 - $165,000.00 annually

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

• Resume or Curriculum Vitae
• Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT

Equal Opportunity, Title IX, Section 504 Employer

At Pasadena City College, we are committed to supporting our employees with a comprehensive benefits package that enhances your life both inside and outside of work. Our benefits include a generous holiday schedule, ample sick time, and flexible vacation policies to ensure you have the time you need to rest and rejuvenate. For detailed information about our benefits, please view our Administrator Employee Benefits Summary

01

All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process. Be concise yet specific and informative in your responses to these supplemental questions. "See resume," attachments or links will not be accepted as a substitute for your responses to the questions in the following boxes. Incomplete responses will not be considered. Please indicate below that you have read and understand these instructions.

• Yes
• No

02

I understand that my application will be considered incomplete if any required sections of the application are not completed and/or if any documents that are required are not attached to my online application by the closing date.

• Yes
• No

03

Please specify your highest level of education.

• High School or equivalent (GED)
• Associates Degree
• Bachelors Degree
• Masters Degree
• Juris Doctor
• Doctorate Degree

04

Please indicate the field in which you have earned your degree in:

05

Indicate the years of experience in an administrative role, preferably within an educational institution.

• No experience
• Less than one year
• One Year
• Two Years
• Three Years
• Four Years
• Five Years or more

06

Indicate where you have worked to obtain experience in an administrative role, preferably within an educational institution What was the time frame? What was the employers name? Describe the work performed. This section is required.

07

How would you describe your experience managing competing priorities and deadlines in a fast-paced executive environment?

• No related experience.
• Limited experience managing competing priorities.
• Experience managing multiple assignments with occasional guidance.
• Extensive experience independently managing multiple high-priority assignments.

08

What experience do you have handling sensitive or confidential information?

• No related experience.
• Limited experience handling confidential information.
• Experience handling confidential employee or business information.
• Extensive experience managing confidential executive or organizational matters.

09

Which best describes your experience using marketing and communication tools to support organizational initiatives?

• No related experience.
• Assisted with marketing or promotional activities.
• Created promotional materials and managed digital communication platforms.
• Developed and implemented marketing strategies using digital and traditional tools.

10

Which best describes your experience preparing written communications and presenting information to diverse audiences?

• No related experience.
• Limited experience with professional written and oral communications.
• Experience preparing professional correspondence and presenting information.
• Extensive experience preparing executive communications and delivering presentations.

11

Which best describes your experience analyzing information and recommending solutions to complex organizational challenges?

• No related experience.
• Assisted with gathering information and identifying potential solutions.
• Analyzed operational issues and recommended process improvements.
• Independently analyzed complex issues and developed recommendations for executive decisions.

12

Describe how you have demonstrated sensitivity and understanding in delivery of services and support to a diverse workforce and student population (diverse in terms of socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background). This section is required.

13

I have completed all sections of the application including references. (Statements such as "see resume" will not be acceptable.)

• Yes
• No

Required Question

Employer Pasadena Area Community College District

Address 1570 E. Colorado Blvd.

Pasadena, California, 91106-2003

Phone (626) 585-7388

Website https://pasadena.edu/hr