Special Assistant

Position Announcement

Special Assistant to the Assistant Commissioner

Salary Grade 20: $74,506 - $75,106

The Research Foundation for Mental Hygiene, Inc. is seeking one (1) qualified candidate to fill the full-time position of Special Assistant to the Assistant Commissioner for the Bureau of Health Promotion for Justice-Impacted Populations (HPJIP)

The Bureau of Health Promotion for Justice-Impacted Populations (HPJIP), part of the Division of Mental Hygiene, works to reduce the health and social impacts of legal system contact for New Yorkers and their families. The bureau delivers direct services, policy work, and research through its program units and through partnerships with city agencies and community organizations, guided by a 2026-2030 strategic plan. The Office of the Assistant Commissioner leads the bureau, sets its priorities, and represents it to the Division of Mental Hygiene and to agency leadership.

The Special Assistant will report to the Assistant Commissioner and provide executive support to the Assistant Commissioner.

• Manage the Assistant Commissioner's calendar and produce a weekly look ahead for the Assistant Commissioner.
• Prepare a weekly brief of the week's commitments, pending decisions and action items from leadership meetings, and deadlines owed to the Division.
• Prepare and Support the Assistant Commissioner's standing leadership meetings including collecting agenda items, note taking, tracking decisions, and action items for the Assistant Commissioner.
• Coordinate the Assistant Commissioner's travel arrangements and transportation
• Serve as the bureau's point of contact for the Office of the Executive Deputy Commissioner
• Receive data calls, briefing requests, and deadlines from the Division
• Represent the AC as requested to community partners, providers, and the public.
• Perform other duties as assigned.

Minimum Requirements:

• Master's degree in psychology, Social Work, Public Health, Public Administration, Public Policy, or a relevant field and 1 years of relevant project coordination and/or project management experience; or
• Bachelor's degree in psychology, Social Work, Public Health, Public Administration, Public Policy, or a relevant field and 2 years of relevant project coordination and/or project management experience.

Preferred Skills:

• Experience providing executive support to a senior official in government, health care, or a large nonprofit, including complex calendar management, travel, and briefing materials, with sound judgment and discretion on confidential matters.
• Experience as a liaison between an operating unit and an executive office: tracking requests, deadlines, and approvals across several teams, following up without being asked, and writing clear agendas, minutes, and briefing memos.
• Proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Word, PowerPoint) and familiarity with New York City government administrative processes such as travel approvals, personnel actions, and document clearance.

Work Location: 42-09 28th Street, Queens, New York 11101

To Apply: Submit a resume and cover letter on our website at https://rfmh.applicantpro.com/jobs/ . Only applications submitted through our website will be considered

The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.