Special Activities Coordinator - Part Time

Special Activities Coordinator - Part Time

Salary

$23.31 Hourly

Location

100 W HOUSTON ST, SAN ANTONIO, 78205, TX

Job Type

4C Part-Time

Job Number

2027-00170

Department

Department of Human Services

Opening Date

10/26/2026

Closing Date

11/9/2026 11:59 PM Central

Grant Funded

No

FLSA Status

Non-Exempt

• Description
• Benefits
• Questions

Job Summary

Under general direction, is responsible for planning major and general activities that involve identifying and attracting the interest and commitment of local and out-of-town groups to use City facilities. May exercise functional supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

Will be assigned to One (1) of the Twelve (12) City of San Antonio Comprehensive Senior Center locations.

Work Hours

Shifts will vary within operating hours: 7:00 a.m. - 7:00 p.m.; Monday - Friday, 15 hours per week.

Essential Job Functions

• Identifies and maintains files on organizations with potential for utilization of City facilities.
• Establishes and maintains contact with representatives of local civic groups and organizations to create and maintain their interest in special activities.
• Will create monthly activity calendars and coordinate activities for the Department of Human Services senior centers.
• May take a leading role in managing special events for the division.
• May prepare and give presentations to individuals and groups, which illustrate the desirability of City facilities for holding large special events.
• Establishes and maintains the administrative procedures and files to accomplish and maintain records of scheduled and projected activities.
• Develops programs for utilization of City facilities for varied revenue producing activities in space available.
• Represents the City in supervision of special activities.
• Works with Public Relations Manager to develop media contact, draft and distribute news releases, and prepare reports after each event.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Bachelors Degree from an accredited college or university.

Preferred Qualifications

• Bilingual in English and Spanish.
• Experience planning, organizing, and coordinating programs, events, and recreational activities, as well as working with senior community members.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of basic management skills in organizing various events.
• Knowledge of basic principles, practices, and techniques of public relations.
• Knowledge of all types of media utilization for publicizing events.
• Knowledge of techniques and methods used in developing employee- training programs if assigned to the Aviation Department.
• Knowledge of supervision principles, practices, and techniques if assigned to the Aviation Department.
• Skill in utilizing a personal computer and associated software programs.
• Ability to plan, coordinate and implement various types of events and activities.
• Ability to project needs of events in order to secure all the appropriate staff.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, and the general public.
• Ability to perform all the physical requirements of the position, with or without accommodations.
• Working conditions are primarily inside an office environment.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

03

Are you a veteran or active member of the armed forces?

• Yes
• No

04

Do you have a valid Drivers License?

• Yes
• No

05

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associates Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelors Degree from an accredited college or university
• Masters Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

06

How many years of experience do you have working with the older adult population?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

07

How many years of experience do you have working in a front-facing customer service role?

• I do not have any experience
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years +

08

How would you rate your ability to Speak, Read, and Write in Spanish & English?

• Beginner (Understands some words.)
• Intermediate (Can understand with minimal assistance)
• Advanced (Able to communicate effectively)
• Fluent (Ability to communicate and teach others)
• None of the above

09

Select any of the following Microsoft Office applications that you have professional experience with.

• Word
• Excel
• Access
• PowerPoint
• Publisher
• Visio
• Outlook
• Teams
• None of the above

10

Describe how you have been able to encourage parents to take an active role in their childs learning. How would you empower and encourage parents to take a more active role in the education of their child? Please limit your response to 100 words or less.

11

Please describe the types of data you have experience working with. If you do not have experience answer, "n/a".

12

I acknowledge that this position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

• I acknowledge

13

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.

Required Question

Employer City of San Antonio

Address Human Resources Department

San Antonio, Texas, 78205

Phone 210-207-8705

Website http://www.sanantonio.gov/HR/CareerCenter.aspx