Special Activities Coordinator (La Villita Historic Arts Village Events)

Special Activities Coordinator (La Villita Historic Arts Village Events)

Salary

$23.31 Hourly

Location

418 VILLITA SAN ANTONIO,TX 78205, TX

Job Type

4A Full-Time

Job Number

2027-00122

Department

Downtown Operations

Opening Date

10/19/2026

Closing Date

11/2/2026 11:59 PM Central

Grant Funded

No

FLSA Status

Non-Exempt

• Description
• Benefits
• Questions

Job Summary

Under general direction, is responsible for planning major and general activities that involve identifying and attracting the interest and commitment of local and out-of-town groups to use City facilities. May exercise functional supervision over assigned staff.

Work Location

La Villita Historic Arts Village - 418 Villita St, San Antonio, TX (78205)

Work Hours

This position requires a flexible schedule, including availability for evenings and weekends.

Essential Job Functions

• Identifies and maintains files on organizations with potential for utilization of City facilities.
• Establishes and maintains contact with representatives of local civic groups and organizations to create and maintain their interest in special activities.
• May prepare and give presentations to individuals and groups, which illustrate the desirability of City facilities for holding large special events.
• Establishes and maintains the administrative procedures and files to accomplish and maintain records of scheduled and projected activities.
• Develops programs for utilization of City facilities for varied revenue producing activities in space available.
• Represents the City in supervision of special activities.
• Works with Public Relations Manager to develop media contact, draft and distribute news releases, and prepare reports after each event.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Bachelors Degree from an accredited college or university.

Preferred Qualifications

• Experience planning, managing, and coordinating public events and activities.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

Knowledge, Skills, and Abilities

• Knowledge of basic management skills in organizing various events.
• Knowledge of basic principles, practices, and techniques of public relations.
• Knowledge of all types of media utilization for publicizing events.
• Knowledge of techniques and methods used in developing employee- training programs if assigned to the Aviation Department.
• Knowledge of supervision principles, practices, and techniques if assigned to the Aviation Department.
• Skill in utilizing a personal computer and associated software programs.
• Ability to plan, coordinate and implement various types of events and activities.
• Ability to project needs of events in order to secure all the appropriate staff.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, and the general public.
• Ability to perform all the physical requirements of the position, with or without accommodations.
• Working conditions are primarily inside an office environment.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a veteran or active member of the armed forces?

• Yes
• No

03

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

04

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associates Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelors Degree from an accredited college or university
• Masters Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

05

How many years of experience do you have in planning, managing, and coordinating public events and activities?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

06

Please select any of the following Microsoft Office applications that you have professional experience with:

• Word
• Excel
• Access
• PowerPoint
• Publisher
• Visio
• Teams
• Outlook
• None of the above

07

Please select any of the following social media platforms that you have experience creating content with:

• Facebook
• Twitter
• Instagram
• YouTube
• Pinterest
• TikTok
• Snapchat
• Linked-in
• None of the above

08

Are you bilingual in English and Spanish?

• Yes
• No

09

Please describe the type of event(s) you have organized, managed, and planned. Provide details on the event, the venue, and the number of attendees. If you do not have experience, answer N/A.

10

Please describe a time when you faced an unexpected logistical challenge during an event. How did you address the issue while maintaining facility rules and ensuring a positive client experience? If you do not have experience, answer N/A.

11

This position requires on-site coverage every weekend (Saturday-Sunday), with occasional weeknight shifts depending on the event schedule. Two consecutive weekdays off will be provided. Does this schedule align with your availability?

• Yes
• No

12

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.

Required Question

Employer City of San Antonio

Address Human Resources Department

San Antonio, Texas, 78205

Phone 210-207-8705

Website http://www.sanantonio.gov/HR/CareerCenter.aspx