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Spare Parts and Logistics Coordinator

Belcan

Louisville, KY

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JOB DETAILS
SALARY
$34–$38 Per Hour
SKILLS
Administrative Skills, Asset Management, Communication Skills, Computerized Maintenance Management System (CMMS), Contract Management, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Genetics, High School Diploma, Inventory Management, Inventory Reports, Lift/Move 50 Pounds, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Operational Support, Order Management, Organizational Skills, Physical Demands, Physical Inventory, Pricing, Procurement Management, Purchase Orders, Purchasing/Procurement, Record Keeping, Sales, Sales Support, Shipping/Receiving, State Laws and Regulations, Supplier Relationship Management (SRM), Supply Chain, Team Player, Technical Support, Time Management, Vendor/Supplier Relations, Vendor/Supplier Selection, Warehousing, Willing to Travel
LOCATION
Louisville, KY
POSTED
30+ days ago
Job Title: Spare Parts and Logistics CoordinatorPay Rate: $34 - $38/hr. Location: Louisville, KYZip Code: 402222Start Date: Right AwayJob Type: Direct Keywords: #ogisticsCoordinatorJobs; #LouisvilleJobs; #SparePartsjobs;JOB SUMMARY:The Spare Parts and Logistics Coordinator supports the After Sales and Service team by managing spare parts procurement, logistics coordination, inventory tracking, and documentation. This role works closely with procurement, vendors, and internal service teams to ensure spare parts are priced, ordered, tracked, and delivered efficiently to support operational needs.The coordinator will also maintain surplus inventory listings for resale, assist with contract administration activities, and support both parcel and baggage handling system spare parts inquiries. This is a dynamic role and requires strong organization, communication, and logistics coordination skills.ESSENTIAL FUNCTIONS:Spare Parts Procurement and Order Management* Work with procurement and vendors to obtain pricing for spare parts requests* Prepare and issue purchase orders for approved spare parts* Track orders from placement through delivery and resolve any order related issues* Maintain accurate documentation for all spare parts transactions* Coordinate delivery schedules and communicate order status to internal teamsInventory and Asset Management* Maintain records of spare parts inventory and ensure accurate tracking* Manage listings of surplus or resale spare parts on online platforms such as eBay* Track sales and maintain documentation for resale items* Ensure inventory records are accurate and properly documentedLogistics and Receiving* Coordinate shipping, receiving, and delivery of spare parts and equipment* Support receiving and put away of parts into client or internal CMMS systems when required* Perform onsite receiving and inventory documentation when necessary* Coordinate with vendors, warehouses, and logistics providers to ensure timely deliveryContract and Administrative Support* Support contract management activities related to spare parts and service agreements* Maintain organized documentation related to spare parts, logistics, and vendor transactions* Assist the After Sales and Service team with administrative and operational support needsCustomer and Technical Support Coordination* Support spare parts inquiries related to parcel and baggage handling systems* Coordinate with service teams to identify required parts and ensure timely procurement* Communicate with customers and internal stakeholders regarding order status and logistics updatesREQUIRED KNOWLEDGE, SKILLS AND ABILITIES:* Proficiency in Microsoft 365, including Excel, Word, and Outlook* Previous experience in spare parts coordination and management* Ability to communicate and support the procurement and purchasing team* Logistics and supply chain coordination* Vendor relationship management* Ability to communicate technical order information to customers and service teams * Attention to detail and accurate documentation experience* Experience working with customers and vendors* Inventory tracking and documentation EDUCATION, EXPERIENCE AND QUALIFICATIONS:* High School Diploma or equivalent (GED) is required.* 2 to 5 years of experience in spare parts coordination, logistics, procurement support, or inventory management* Experience working with vendors, purchase orders, and logistics coordination* Familiarity with CMMS, ERP, or inventory management systems preferred* Experience with online resale platforms such as eBay is a plusWORK ENVIRONMENT:* Primarily based in an office setting * Collaborative, engaging and success driven culture* Occasional travel to customer sites or warehouses required to support receiving and inventory activities.PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.* Lifting up to 50 lbs * Ability to perform onsite receiving and inventory tasks * Standing and walking for prolonged periods at warehouses or customer sitesBelcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws."

About the Company

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Belcan