Sourcing Strategy & Execution:
- Lead sourcing activities for goods and services in accordance with university policies and procedures.
- Develop, manage, and execute RFx events (RFPs, RFIs, RFQs), including drafting specifications, scoring criteria, and evaluation scorecards.
- Facilitate supplier negotiations, contract awards, and final agreement execution.
- Create long-term sourcing strategies aligned with university goals and stakeholder requirements.
- Serve as the primary point of contact for sourcing events, including stakeholder collaboration, contract implementation, and vendor onboarding.
- Interpret policy and ensure ethical, transparent sourcing decisions.
- Identify and respond to changes in market conditions, legislation, or supplier performance that could impact the university.
- Ensure fair supplier selection based on solicitation criteria and evaluation outcomes.
- Manage high-value, complex sourcing events and contracts university-wide.
Contract & Compliance Management:
- Support contract negotiations and initial supplier redline reviews across categories.
- Develop and maintain a clause library and category-specific contract templates (e.g., SaaS, data privacy, research agreements).
- Ensure consistency in contract amendments and clarity for stakeholders.
- Address compliance-related inquiries and support adherence to university, legal, and regulatory requirements.
- Oversee supplier performance to contractual obligations including cost, scope, service levels, and timelines.
Contract Lifecycle Management & Process Improvement:
- Manage pre- and post-award contract activities and documentation.
- Ensure accurate and timely processing of contracts within the contract management system.
- Collaborate with stakeholders to resolve issues and ensure continuous improvement.
- Identify opportunities for process optimization and innovation within sourcing workflows.
- Maintain compliance with all applicable laws, policies, and ethical standards.
Strategic Initiatives:
- Contribute to cross-functional strategic projects and procurement initiatives.
- Support program management for initiatives such as sourcing pipelines, cost containment, and spend analysis.
- Align contract portfolio support with the university's strategic sourcing roadmap.
- Track and report on key sourcing and contracting milestones.
Other Support Duties:
- Participate in stakeholder and supplier engagement activities, including implementation plans, training, and onboarding.
- Contribute to business case development and presentation as needed.
- Share best practices and lessons learned with internal teams.
- Support supplier eProcurement enablement and contract compliance metrics.
- Perform other related duties as assigned.
Knowledge, Skills, & Abilities (KSAs):
- Strong knowledge of the full procurement lifecycle from planning to contract award.
- Knowledge of strategic sourcing principles, complex procurement processes, and supplier evaluation practices.
- Skill in negotiating supplier agreements and managing contracts to mitigate legal and financial risk.
- Excellent written and verbal communication skills.
- Ability to work cross-functionally with varied stakeholders.
- Strong analytical and problem-solving skills with the ability to use data to support sourcing and contracting decisions.
- Ability to manage multiple priorities and adapt to changing business needs in a dynamic environment.
- Skill in using sourcing, procurement, and contract management systems.
- Knowledge of ethical procurement practices and commitment to compliance with university policies and applicable regulations.
- Ability to develop sourcing strategies and translate them into effective operational plans and measurable outcomes.
- Ability to collaborate effectively with cross-functional teams and support team development and mentorship.
- Ability to lead through change, adapt to evolving business needs, and identify opportunities for continuous improvement.