Sourcing and Contracting Administrator

Duties and Responsibilities

Essential Functions:

• Serves as subject matter expert for assigned category and demonstrates a thorough understanding of the contract portfolio.
• Remains engaged with economic and market trends/changes; develops mitigation strategies where appropriate.
• Researches suppliers and manufacturers to determine position in the marketplace and identify opportunities that would benefit the health system.
• Develops and maintains relationships with suppliers serving the health system.
• Develops critical sourcing/optimization strategies based on corporate spending analytics; develops a rolling three to five-year sourcing strategy/project delivery pipeline focused on value and cost savings.
• Collaborates with cross-functional leadership in development of RFP's, quotes, and bids that deliver value to the organization and focuses on cost, quality and outcomes.
• Enhances WSH supplier diversity efforts to increase overall percent of goods and services purchased through diverse vendors.
• Serves as key member of the Value Analysis team; develops project presentations and reports on financial targets, strategies and implementation plans.
• Engages with Group Purchasing Organization(s) (GPO) to ensure alignment with projects, product conversions and contracts.
• Develops and negotiates contracts with suppliers that deliver maximum value to the organization. Communicates and disseminates information relating contract status, terms and conditions to leadership.
• Strong skills in directing cross-organizational workgroups and building consensus
• Develops and monitors supplier improvement metrics.
• Executes on identified opportunities to consolidate suppliers, standardize products and/or improve product utilization. Ensures alignment with established system standards or develop new standards where appropriate.
• Monitors contract compliance and expiration dates. Develops process to ensure contract renewals and compliance corrective actions where appropriate. Ensures appropriate pricing tiers and discounts.
• Engages suppliers for continuous improvement/optimization opportunities for the health system, supply chain and products.
• Identifies and/or supports health system/supply chain continuous improvement initiatives.
• Utilizes system ERP (enterprise resource planning) system to document contracts and ensures items are available in the item master with associated source and pricing. Maintains contract pricing & price files proactively.
• Assists supply chain and department leadership in the development of budgets.
• Provides leadership and training to a team of procurement specialists; supports with regular meetings.
• Develops, educates and provides training to staff on process, procedures, contracts and systems relating to supply chain and procurement.