Solid Waste Addendum Only - Office Coordinator

Solid Waste Addendum Only - Office Coordinator

Salary

$55,779.12 - $71,189.88 Annually

Location

Main County Campus-3000 Rockefeller Ave, Everett, WA

Job Type

Full-Time

Job Number

2026-PWK9363R-SEPT-BU

Department

Public Works

Division

Public Works Solid Waste Administration

Opening Date

09/04/2026

Closing Date

9/15/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

OPEN TO MEMBERS OF AFSCME 109 PUBLIC WORKS - SOLID WASTE ADDENDUM BARGAINING UNIT ONLY

Are you organized, dependable, and someone who enjoys helping others while keeping things moving? Snohomish County Solid Waste Division (SWD) is looking for an Office Coordinator to provide essential administrative and customer service support across our busy operations.

As an Office Coordinator, you'll be a key point of contact for staff and the public while helping ensure our facilities have the information, supplies, and administrative support they need to operate efficiently. You'll work with employees throughout the division, respond to customer questions, maintain important records, and help coordinate the day-to-day details that keep our operations running.

Key responsibilities include:

• Answering questions and providing information to the public through the Solid Waste Call Center.
• Maintaining accurate and organized records in accordance with the County's records retention requirements.
• Communicating important information to staff across multiple facilities and coordinating with internal and external partners.
• Monitoring facility administrative needs and ensuring essential supplies, including First Aid materials, are available.
• Supporting scheduling, inventory, supply requests, and other administrative activities.

Qualified candidates will be proficient in Microsoft Office. The successful candidate will have excellent communication skills and will demonstrate the ability to maintain effective working relationships with superiors and co-workers. Attention to detail and the ability to prioritize daily tasks are important for this role.

If you enjoy being the person who keeps things organized, helps solve problems, and makes sure others have what they need to get the job done, we'd love to hear from you!

Selection Process:

Please attach a resume and cover letter summarizing your work experience and skills that are relevant to this position. Your resume and cover letter should reflect your style of writing, creativity, and represent your ability to produce written documentation.

Additionally, please respond to the supplemental essay questions in this job posting.

Work Schedule/ Teleworking Options

This position will work Monday - Friday 8:00 a.m. to 5:00 p.m. The work associated with this position will initially be full-time in the office during the training period. Then a possibility hybrid of remote work and in-office work options will be evaluated and implemented as needed and assigned. For employees who prefer to work in the office full-time, that option is also available.

Employees will be provided with a County issued laptop and remote work requires that the employees maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Snohomish County has a robust collection of tools and resources to support working remotely. A Snohomish County Telework agreement is required for employees assigned to telework.

Employees must reside in Washington state and within a reasonable distance to their Snohomish County worksite to respond to workplace reporting requirements.

For information about this job opportunity and posting, please email: SPW-Recruitment.

Job Duties

BASIC FUNCTION

To perform a variety of secretarial work and handle administrative details.

STATEMENT OF ESSENTIAL JOB DUTIES

• Composes general correspondence, reports, statements and other documents as necessary; sets up formats for forms, charts and graphs.
• Processes and sorts mail; stuffs envelopes and addresses outgoing mail.
• Enters data; sets up and maintains files and filing systems; retrieves information and purges files as needed.
• Receives and directs incoming calls and/or visitors; takes messages, determines needs, answers general questions and furnishes information regarding established procedures, policies and services.
• Schedules appointments, meetings, conference rooms and/or vehicles.

STATEMENT OF OTHER JOB DUTIES

• Maintains inventory records and custody of supplies; requisitions supplies and equipment; arranges appropriate maintenance services for the repair of facilities or equipment.
• Collects and compiles data; prepares standard forms and reports, requisitions and vouchers; may maintain employee leave records and schedules.
• May perform all the duties of subordinate level employees.
• May provide guidance and instruction to employees in lower-level classifications.
• Performs related duties as required.

Minimum Qualifications

One (1) year of typing and secretarial experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.

SPECIAL REQUIREMENTS

May be required to type up to 50 wpm.

Additional Information

KNOWLEDGE AND ABILITIES

Knowledge of:

• office practices and procedures
• proper English, spelling, grammar, punctuation and word usage
• basic bookkeeping and/or record keeping procedures

Ability to:

• use Microsoft Office Suite
• establish and maintain effective work relationships with co-workers and superiors
• maintain necessary records and prepare required reports
• deal courteously and tactfully with the general public
• follow oral and written instructions
• meet deadlines and cope with interruptions
• establish and maintain record keeping systems
• operate standard office equipment

SUPERVISION

Employee reports to a supervisor as assigned.

WORKING CONDITIONS

The work is performed in the usual office environment.

Snohomish County is an Equal Employment Opportunity (EEO) employer.

Accommodations for individuals with disabilities are provided upon request.

EEO policy and ADA notice

Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.

Visit www.snohomishcountywa.gov/Benefits to learn more about the following benefits.

County Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Retirement
• Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Commuting Benefits
• Employee Assistance Program (EAP)
• Partners for Health Employee Wellness Program
• Leave & Holidays

Voluntary Benefits

• Deferred Compensation 457(b)
• Supplemental Group Term Life Insurance
• Additional Accidental Death and Dismemberment Insurance (AD&D)
• Flexible Spending Accounts (FSA)
• Supplemental Individual Insurance Policies

Healthcare Premiums

• Regular full-time employees: If you work 35 or more hours per week, you will pay these monthly premiums for medical insurance. The County pays the monthly premiums for vision, dental, and basic life insurance.
• Regular part-time employees: If you work between 20 and 34 hours per week, you will pay pro-rated monthly premiums for medical, dental, vision, and basic life insurance. The Countys contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.

Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the Countys ACA Employer Shared Responsibility Guide to learn more.

01

This job posting is open to current regular or temporary Snohomish County AFSCME 109 Public Works-Solid Waste Addendum Bargaining Unit employees only.

Are you a current regular or temporary Snohomish County AFSCME 109 Public Works-Solid Waste Bargaining Unit employee? If no, you will be removed from the hiring process.

• Yes
• No

02

Following are a series of supplemental questions designed to assess your job-related experience and qualifications. Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application. The employment history and education detailed in your general application must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process.

A resume may be submitted, but it will not substitute for the general online application or supplemental questions; responses such as "see resume" or "see application" will not be considered.

Do you agree to answer each question truthfully and that your responses can be supported by your general application/work history and by your references?

• Yes
• No

03

Do you have one (1) year of typing and secretarial experience OR any equivalent combination of training and or experience that provides the required knowledge and abilities?

• Yes
• No

04

Do you have a valid Washington State Drivers License or the ability to obtain one within thirty (30) days of employment?

• Yes, I have a valid Washington State Drivers License
• No, but I have the ability to obtain one within thirty (30) days of employment
• No, I do not have the ability to obtain one

05

Your resume, cover letter, and responses to the supplemental essay questions will be scored to determine whether you advance to the interview stage. You must score at least 70% to qualify for an interview. Interviews will be scheduled for the most qualified applicants.

Do you understand your scores will determine eligibility for an interview, and all experience MUST be documented in the work experience section on your application?

• Yes
• No

06

Please attach a resume and cover letter summarizing your work experience and skills that are relevant to this position. Your resume and cover letter should reflect your style of writing, creativity, and represent your ability to produce written documentation.

Do you understand if you do not attach a resume and cover letter you will be removed from the hiring process?

• Yes
• No

07

Please highlight your experience with:

• Records and Data Management: Maintaining records, managing databases, and preparing forms, correspondence, reports, and other administrative documents. • Technology: Using Microsoft Office applications, particularly Excel and Word, to manage information and support administrative tasks. • Resource Management: Monitoring inventories and coordinating supplies, equipment, or facility needs to support day-to-day operations.

08

Describe your experience managing competing priorities, coordinating multiple requests, and resolving administrative or operational needs. Provide specific examples that demonstrate your ability to organize and prioritize work, take initiative, solve problems, and follow tasks through to completion.

Required Question

Employer Snohomish County

Address 3000 Rockefeller Ave M/S 503

Everett, Washington, 98201

Phone (425) 388-3411

Website http://www.snohomishcountywa.gov/2553