Site Coordinator - Schofield Barracks Hawaii
LOCATION Wayland Baptist University WBU - Hawaii Campus - Schofield Barracks
SUPERVISED BY Senior Academic Advisor
POSITION CLASSIFICATION Non-exempt
POSITIONS SUPERVISED None
GENERAL RESPONSIBILITIES
The Site Coordinator oversees all aspects of the academic operations related to the WBU office and classrooms at the Schofield barracks and Tripler Army Education Centers EC and its officials. This position represents WBU when interacting with other anchor schools to provide smooth coordination of academic affairs for students and faculty.
SPECIFIC TASKS AND DUTIES
• Provide academic advising and guide students to register and properly request military TA. • Plan and organize Education Fairs and marketing efforts for WBU and general education on the base bi-annual and as needed. • Attend and promote WBU at monthly New Arrival Orientations NAO. • Attend weekly Education Center EC meetings and take minutes in rotation. • Assure proper care and operation of Classroom equipment regularly. • Issue student-faculty-staff base passes each term. • Maintain proper running and functioning of site office and equipment. • Assist Base professors with class coordination office needs. • Act as liaison between EC staff and WBU. • Maintain collegial rapport with other EC anchor school reps
The above statements are not a complete list of all responsibilities and duties performed by employees in this job. Employee may perform other related duties as assigned by the Executive Director
Campus Dean
MINIMUM QUALIFICATIONS
Education Associates degree is required Bachelors Degree is preferred.
Experience and Knowledge Experience in higher education academic advising is preferred. Two 2 years of proven experience in an office setting is required
Skills and Abilities • Excellent oral written analytical and interpersonal communication skills • Ability to multi-task and meet deadlines • Independent problem solving self-direction and strong time management skills • Skilled with word processing spreadsheet databases and PowerPoint • Must be able to build and foster relationships with internal and external stakeholders • Excellent organizational skills and attention to detail • Ability to manage sensitive and confidential information and situations with tact professionalism and diplomacy
Work Environment
The work environment for this position is a standard office setting. Employees will work primarily at a desk or workstation utilizing standard office equipment such as computers phones and printers. The office maintains a controlled temperature. Noise levels are generally moderate with typical office sounds such as conversations and office machinery.
Hours of Work Plainview campus - Although full-time nonexempt Plainview employees are normally scheduled to work 37.75 hours per week the official work week for full-time salaried employees is forty 40 hours. External campuses - Although full-time nonexempt external campus employees are normally scheduled to work 37.75 hours per week the official work week for full-time salaried employees is forty 40 hours. Normal work days on all campuses are Monday through Friday
Physical Demands
Frequently stand and walk Frequently flex upper trunk forward while sitting or standing Frequently lift up to 10 pounds and occasionally lift up to 25 pounds Frequently carry up to 10 pounds and occasionally carry up to 25 pounds Occasionally push or pull objects Occasionally flex upper trunk forward at the waist and partially flex at the knees Frequently reach at or below shoulder height and occasionally reach above shoulder height
CONDITIONS OF EMPLOYMENT
Employment is subject to an introductory period to monitor employee performance. If hired the prospective employee must present documentation within three 3 days of hire date to establish identity and employment eligibility as required by Immigration and Customs Enforcement ICE. Employee must be able and willing to travel and provide recruitment assistance to external campuses. Must be able to operate a licensed motor vehicle have access to a dependable motor vehicle and possess a valid state drivers license. Must have and maintain a satisfactory drivers record.
Wayland Baptist University does not unlawfully discriminate in employment opportunities or practices on the basis of race color sex national origin age disability or genetic information.